Commodities Operations Coordinator

Carter Lumber Company; Kent, Northern (OH, KY); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health, Dental, Vision

Disability

Life insurance and AD&D

401(k) with company match

Vacation and holidays

Vendor incentives

Growth opportunities

Military friendly to apply

Job summary

Carter Lumber Company seeks a Commodities Administrative Assistant to support procurement, data entry, order management, and vendor coordination. You will liaise with field teams and internal departments to ensure timely processing and accurate records.

The role emphasizes proactive process improvement, attention to detail, and strong MS Office skills to enable smooth operations in the commodities division. Experience in lumber/commodities procurement is preferred.

Qualifications

• Exceptional problem-solving abilities and strong organizational skills.
• Ability to multitask, prioritize, and coordinate work activities efficiently.
• Excellent written and verbal communication skills.
• Strong attention to detail, with a focus on accuracy.
• Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
• Coachable, reliable, and a strong team player.
• Ability to quickly learn and navigate new systems.
• Critical thinking and problem-solving skills are essential.
• Ability to think critically and adapt processes for improvement.
• Demonstrates a team-first mentality and commitment to supporting colleagues.
• Proactive approach to refining/enhancing current processes and practices.
• Experience in administrative roles within the commodities or lumber industry is preferred.
• Previous experience with vendor relations or procurement tasks preferred.

Responsibilities

• Data Entry & Order Processing: enter sales orders, pick slips, confirmations, credits, and invoices.
• Maintain logging and tracking of all purchase orders throughout the lifecycle.
• Manage overallocations, rebuild orders, and keep real-time records.
• Monitor freight movement by tracking trucks and rail cars to meet timelines.
• Vendor and Internal Communication: coordinate with field teams, departments, reload facilities and vendors.
• Review inventory levels and prepare replenishment orders per buyer direction.
• Coordinate processing of vendor rebates quarterly and annually.
• Distribute, receive, and document annual vendor agreements in an auditable manner.
• Pricing & Delivery Monitoring: conduct weekly pricing updates and track open orders.
• Track overdue POs and monitor delivery activity for timely processing.
• Obtain and file proof of delivery documentation as needed.
• Backup Responsibilities: cover administrative functions when needed and assist with quotations.

Skills

Problem solving

Organizational skills

Multitasking

Communication skills

Attention to detail

Team player

Learn new systems quickly

Critical thinking

Process improvement mindset

Vendor relations

Tools

Microsoft Office Suite

Job description

Carter Lumber Company seeks a Commodities Administrative Assistant to support procurement, data entry, order management, and vendor coordination. You will liaise with field teams and internal departments to ensure timely processing and accurate records.

The role emphasizes proactive process improvement, attention to detail, and strong MS Office skills to enable smooth operations in the commodities division. Experience in lumber/commodities procurement is preferred.