Commodities Admin Specialist — Growth & Vendor Support

Carter Lumber; Kent (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with company match

Paid vacation and holidays

Vendor incentives

Growth opportunities

Job summary

Carter Lumber is seeking an Commodities Administrative Assistant to support procurement, management, and distribution of lumber. You will handle data entry, order processing, and coordination with field teams, vendors, and internal departments.

Strong attention to detail and organizational skills are essential. Ideal candidates have experience in commodities or lumber admin roles and are proficient in Microsoft Office.

Qualifications

• Excellent problem-solving and organizational skills required.
• Ability to multitask, prioritize, and coordinate activities.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office, especially Outlook, Word, and Excel.
• Reliable team player and quick learner of new systems.
• Demonstrates critical thinking and proactive process improvements.
• Experience in commodities or lumber admin roles preferred.
• Vendor relations or procurement experience preferred.

Responsibilities

• Data entry and order processing: enter and manage purchase orders, confirmations, credits, and invoices.
• Maintain logging and tracking of purchase orders for visibility and accountability.
• Manage overallocations, rebuild orders, and keep real-time records.
• Monitor freight movement and delivery timelines.
• Coordinate vendor and internal communications between field teams, reload facilities, vendors, and departments.
• Review inventory levels and prepare replenishment orders as needed.
• Process vendor rebates quarterly and annually; document annual vendor agreements.
• Conduct weekly pricing updates and monitor open sales orders for accuracy.
• Track overdue purchase orders and monitor delivery activity.
• Obtain and file proof of delivery for completed shipments.
• Provide backup support for admin functions during absences; assist with job quoting when needed.
• Generate reports and track rail car movement when reload admin unavailable.
• Apply benefits: health, dental, vision, disability, life insurance, 401(k), vacation, holidays, vendor incentives.

Skills

Problem solving

Organizational skills

Multitasking

Written and verbal communication

Attention to detail

Team player

Learn new systems

Critical thinking

Process improvement

Tools

Microsoft Office Suite (Outlook, Word, Excel)

Job description

Carter Lumber is seeking an Commodities Administrative Assistant to support procurement, management, and distribution of lumber. You will handle data entry, order processing, and coordination with field teams, vendors, and internal departments.

Strong attention to detail and organizational skills are essential. Ideal candidates have experience in commodities or lumber admin roles and are proficient in Microsoft Office.