Commission Clerk (P/T)

Town of Simsbury; Simsbury (CT); On-site; USD 25,000 - 30,000; Part time

Job summary

Town of Simsbury seeks a part-time minute taker to support commissions and boards, working outside Town Hall with limited access to Town equipment. The position offers flexible hours and mainly evening meetings.

The role involves preparing materials, attending meetings in person or via recordings, and recording actions for official records. Ideal candidates have high school diploma and secretarial experience and are proficient typists.

Qualifications

• Ability to type with speed and accuracy.
• Ability to take meeting minutes.
• Knowledge of filing requirements pursuant to the Freedom of Information Act.
• The skills and knowledge would usually be acquired with a high school diploma and one (1) year's secretarial experience.

Responsibilities

• May prepare materials for Board or Commission meetings, potentially including agendas.
• May attend meetings in person or through recordings to prepare minutes and other records of actions as necessary.
• Coordinates exchange of information as requested

Skills

Typing speed

Minute taking

FOIA knowledge

Education

High school diploma

Job description

SUMMARY

Under the general supervision and direction of a Town of Simsbury employee, performs minute taking for a Commission or Board as assigned. Duties are accomplished outside of Town Hall with limited access to Town computer equipment and/or facilities.

This position is a part-time position, requiring as many as 15 hours per month across multiple boards and commissions. Morning and evening hours may be required.

POSITION DESCRIPTION AND JOB FUNCTIONS

ESSENTIAL JOB FUNCTIONS

• May prepare materials for Board or Commission meetings, potentially including agendas.
• May attend meetings in person or through recordings to prepare minutes and other records of actions as necessary.

ADDITIONAL JOB FUNCTIONS

• Coordinates exchange of information as requested

KNOWLEDGE, SKILLS AND ABILITIES

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to type with speed and accuracy
• Ability to take meeting minutes
• Knowledge of filing requirements pursuant to the Freedom of Information Act

CONDITIONS AND QUALIFICATIONS

REQUIRED PHYSICAL AND MENTAL EFFORT AND ENVIRONMENTAL CONDITIONS

• Ability to work evening hours on a regular basis
• Ability to sit at a desk and work continuously for extended periods of time
• Ability to move throughout the Town Hall and other Town buildings and sites
• Ability to attend numerous, extended night meetings during the year

REQUIRED MINIMUM QUALIFICATIONS

The skills and knowledge would usually be acquired with a high school diploma and one (1) year's secretarial experience.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Most Town benefits are only available to Full-Time employees. Please consult the CSEA: SCL Collective Bargaining Agreement for additional details on any benefits that may apply to this position.