Commissary Operations Coordinator

Wallis Co; Maryland Heights, Northern (MO, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Wallis Companies seeks a Commissary Administrative Assistant to support daily operations and long-term projects for the Commissary General Manager and leadership team. This role aides the overall administration of the company’s food program, requiring strong organization and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include handling special orders, cash handling, supervising 2-4 drivers, preparing production sheets, supporting HACCP initiatives, vendor

Qualifications

• High school diploma or equivalent is required.
• Minimum of 2 years of office experience in business administration.
• Ability to read, write, speak, and understand English for effective communication.
• Experience with JERA software or similar systems.

Responsibilities

• Receive and process special orders from stores to ensure timely and accurate fulfillment.
• Manage the “Check Log” to track customer payments by check, ensuring proper record-keeping.
• Supervise 2-4 Delivery Drivers, ensuring compliance with DOT regulations, scheduling maintenance of delivery trucks, and planning efficient delivery routes.
• Assist the Commissary General Manager with financial analysis, annual budgeting, and pricing strategies.
• Protect company assets by reconciling cash box and petty cash weekly, investigating store shortages, and controlling inventory within established guidelines.
• Prepare and distribute daily production sheets to teams, ensuring clear communication of tasks.
• Report operating discrepancies to management after thorough investigation.
• Assist in implementing the HACCP plan and managing special projects, such as updating product recall forms and developing emergency evacuation action plans.
• Process store credits for short or damaged products, maintaining financial accuracy.
• Provide vendor services, including checking in orders upon delivery, creating and running invoices, and keying order and supply entries to ensure smooth operations.
• Address customer payment inquiries and discrepancies efficiently.
• Supervise and develop 2-4 Delivery Drivers, ensuring they receive proper training and adhere to compliance requirements.
• Assist in preparing work schedules and ensuring timekeeping and payroll accuracy for the team.
• Perform data entry and manipulation in JERA software, including entering invoices, updating templates, and processing ending inventory.
• Ensure the proper management and maintenance of commissary equipment and vehicles.

Skills

Multitasking

Attention to detail

Verbal and written communication

Teamwork

Education

High school diploma or equivalent

Tools

JERA software

Job description

Wallis Companies seeks a Commissary Administrative Assistant to support daily operations and long-term projects for the Commissary General Manager and leadership team. This role aides the overall administration of the company’s food program, requiring strong organization and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include handling special orders, cash handling, supervising 2-4 drivers, preparing production sheets, supporting HACCP initiatives, vendor