Commercial Roofing Project Coordinator

Roofing Services and Solutions; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Paid holidays

Job summary

Roofing Services and Solutions is seeking a Commercial Roofing Project Coordinator in St. Louis, MO to support project lifecycles from award to closeout. You will assist Project Managers with contracts, documentation, billing, and compliance to ensure smooth project execution.

The role requires 3+ years in construction or roofing coordination, strong organization, and excellent communication skills. A valid driver's license and willingness to visit active job sites are important.

Qualifications

• High school diploma or equivalent; degree preferred.
• 3+ years in construction, roofing, project coordination, or related field.
• Strong organizational skills with ability to manage multiple priorities.
• Proven ability to solve problems, follow through on tasks, and meet deadlines.
• Excellent attention to detail and accuracy.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Experience with project management software or CRM systems preferred.
• Valid driver's license and clean driving record.

Responsibilities

• Provide administrative support to production and project management teams.
• Assist with bids, contracts, bonding, insurance, and project startup documentation.
• Create and maintain project records, purchase orders, subcontractor files, and customer documentation.
• Prepare and submit project billings, lien waivers, and other paperwork.
• Coordinate subcontractor onboarding, prequalification packages, licenses, and certifications.
• Maintain compliance with company policies and procedures.
• Support month-end reporting, audits, and process improvement initiatives.
• Serve as a backup for office administrative functions as needed.
• Perform other duties and special projects as assigned.

Skills

Project coordination

Microsoft Office

Communication

Time management

Problem solving

Documentation

Education

High school diploma or equivalent

Associate or Bachelor's degree in Construction Management or related field

Tools

Microsoft Office Suite

CRM systems

Construction management platforms

Job description

Roofing Services and Solutions offers our customers the assurances and stability of a large national firm with the expertise and individual attention you expect from a successful local business. No matter how complex your roofing needs are, our experts are trained to install and service roof systems with the latest materials.

We are seeking a Commercial Roofing Project Coordinator for our St Louis, MO location.

The Project Coordinator supports commercial roofing projects throughout the entire project lifecycle, from contract award to closeout. This position assists Project Managers with project administration, contracts, bonding, insurance, billing, compliance documentation, and customer requirements to help ensure projects are executed efficiently and successfully.

Job Responsibilities Include:

• Provide administrative support to the production and project management teams.
• Assist with bids, contracts, bonding, insurance, and project startup documentation.
• Create and maintain project records, purchase orders, subcontractor files, and customer documentation.
• Prepare and submit project billings, lien waivers, and other customer-required paperwork.
• Coordinate subcontractor onboarding, prequalification packages, licenses, and certifications.
• Maintain compliance with company policies and procedures.
• Support project closeout activities and ensure required documentation is completed.
• Assist with month-end reporting, audits, and process improvement initiatives.
• Serve as a backup for office administrative functions as needed.
• Perform other duties and special projects as assigned.

Knowledge, Skills & Experience:

• High school diploma or equivalent required; associate or bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
• 3+ years of experience in construction, roofing, project coordination, project administration, or a related industry.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proven ability to solve problems, follow through on tasks, and meet deadlines with a sense of urgency.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with project management software, CRM systems, or construction management platforms preferred.
• Strong customer service and communication skills, with the ability to work effectively with customers, vendors, subcontractors, and internal teams.
• Knowledge of business operations, project coordination, and construction processes.
• Understanding of commercial roofing materials, systems, and industry practices preferred.
• Valid driver's license and a clean driving record.
• Comfortable conducting occasional visits to active construction and roofing job sites.
• Ability to read, understand, and communicate information from contracts, drawings, specifications, and company policies.

Roof Services & Solutions, a Tecta America Company offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc