Commercial Real Estate Brokerage Coordinator

Newmark Group; San Francisco (CA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid time off

401(k) with employer matching

Job summary

Newmark Group seeks a proactive Brokerage Services Coordinator to support a fast-paced capital markets team in San Francisco. You will manage calendars, coordinate logistics, and assist with client-facing tasks, travel, and pitches.

The role requires 2–4 years in CRE support, strong organizational skills, and proficiency with Office 365, Coupa, and Oracle. You will help design marketing collateral and coordinate listings and investor tours.

Qualifications

• 2–4 years of experience in commercial real estate support or equivalent.
• Experience creating marketing pitches and property marketing collateral.
• Ability to coordinate calendars, travel, and client meetings for senior executives.
• Proficiency with Mac and PC platforms.
• Knowledge of branding/trends for marketing materials.

Responsibilities

• Support Capital Markets groups based in San Francisco, CA.
• Coordinate project timelines across marketing, analysts, and brokers.
• Manage complex calendars and scheduling for senior executives and client meetings.
• Arrange domestic and occasional international travel for three executives.
• Track revenue and expenses related to deal flow and marketing budgets.
• Prepare and process deal-related invoices and coordinate deal closings.

Skills

Communication skills

Organizational skills

Time management

Microsoft Office 365

Adobe Creative Cloud

Coupa/Oracle familiarity

Tools

Coupa

Oracle

Job description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year end December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with 7,600 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

Responsibilities

JOBDESCRIPTION:

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.

ESSENTIAL DUTIES:

• Maintain Newmark brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, pitch materials, touch pieces, maps, floor plans, qualification packages, and property surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and presentation materials
• Develop pitch strategies and materials; write content for client presentations, flyers, proposals
• Assist brokers with canvassing new clients, space showings, property searches, tour books, etc.
• Maintain and manage current market research, lease and sales comps, and deals in the market to aid in business planning and strategy development
• Update materials, sites, etc. in a timely manner to ensure most current information is being published
• Prepare and maintain accurate documents to include, Letter of Intent (LOI’s) and Request for Proposal (RFP’s)
• Create and send email marketing campaigns
• Respond to outside broker requests
• Coordinate complex on/offsite meetings & tours, arrange video/conference calls, calendar management
• Execute social media strategy using LinkedIn, Instagram and other platforms

SKILLS,EDUCATIONANDEXPERIENCE:

• High School diploma or General Education Degree (GED) required, & 2 years' work-related experience.
• Associate degree or bachelor’s degree in marketing, and Business Administration a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• May perform other duties as assigned

Salary Range Language

The expected base salary for this position ranges from $75,000 to $90,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions:Normal working conditions with the absence of disagreeable elements.

Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Info

• Job Identification 246913
• Posting Date 03/03/2026, 01:59 PM
• Locations San Francisco, CA, United States