Brokerage Services Coordinator

Newmark Group; San Francisco (CA); Hybrid; USD 75.000 - 90.000; Vollzeit

Benefits dieser Stelle

Health insurance

Vision insurance

Dental insurance

Paid time off

401(k) with employer matching

Zusammenfassung

Newmark Group seeks a proactive Brokerage Services Coordinator to support a fast-paced capital markets team in San Francisco. You will manage calendars, coordinate logistics, and assist with client-facing tasks, travel, and pitches.

The role requires 2–4 years in CRE support, strong organizational skills, and proficiency with Office 365, Coupa, and Oracle. You will help design marketing collateral and coordinate listings and investor tours.

Qualifikationen

• 2–4 years of experience in commercial real estate support or equivalent.
• Experience creating marketing pitches and property marketing collateral.
• Ability to coordinate calendars, travel, and client meetings for senior executives.
• Proficiency with Mac and PC platforms.
• Knowledge of branding/trends for marketing materials.

Aufgaben

• Support Capital Markets groups based in San Francisco, CA.
• Coordinate project timelines across marketing, analysts, and brokers.
• Manage complex calendars and scheduling for senior executives and client meetings.
• Arrange domestic and occasional international travel for three executives.
• Track revenue and expenses related to deal flow and marketing budgets.
• Prepare and process deal-related invoices and coordinate deal closings.

Kenntnisse

Communication skills

Organizational skills

Time management

Microsoft Office 365

Adobe Creative Cloud

Coupa/Oracle familiarity

Tools

Coupa

Oracle

Jobbeschreibung

We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.

Core Responsibilities:

• Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams
• Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met
• Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours
• Coordinate domestic and occasional international travel logistics for three executives
• Track revenue and expenses related to deal flow and marketing budgets
• Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems
• Submit vendor invoices through Coupa and track cost-recovery issues with Newmark Corporate
• Coordinate with clients to arrange and manage meetings Assist in organizing and scheduling investor property tours
• Maintain and update various internal databases
• Manage select personal information and administrative tasks for senior executives
• Design, prepare, and write content for pitches, presentations, and property marketing collateral
• Create and manage listing websites, marketing campaigns, and sold announcements
• Write and manage press releases for closed deals, working closely with Corporate Communications to distribute
• Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge
• Coordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listings
• Follow Newmark branding guidelines to ensure consistency across all marketing materials.

Core Competencies:

• Excellent communication, organizational, and time-management skills.
• Superior grammatical and writing abilities.
• Knowledge of Adobe Creative Cloud Suite Preferred
• Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)
• Knowledge of Oracle and Coupa platforms preferred
• Ability to prioritize, multitask, and meet tight deadlines
• Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing
• Ability to convert research-based data into visually compelling stories for presentations, market updates, infographics, and graphs

Preferred Skills/Experience:

• Experience level: 2–4 years preferred; entry-level candidates will be considered for the right fit
• Knowledge of the commercial real estate industry
• Strong troubleshooting and problem-solving skills
• Ability to work independently and collaboratively
• Experience with RCM or other database/real estate management programs
• Proficiency with both Mac and PC platforms
• Knowledge of Ceros preferred

Salary Range Language

The expected base salary for this position ranges from $75,000 to $90,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Working Conditions

Normal working conditions with the absence of disagreeable elements.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Info

• Job Identification 246913
• Posting Date 03/03/2026, 01:59 PM
• Locations San Francisco, CA, United States