Commercial Property Manager

Proper Solutions; Rancho Mirage (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Proper Solutions in Rancho Mirage, CA seeks an experienced Commercial Property Manager to oversee day-to-day operations for a portfolio of 12 COAs and ~40 buildings, serving about 150 tenants in the Coachella Valley. You will balance tenant relations, vendor management, budget oversight, and property maintenance with strong owner communications.

The role involves office work and regular field visits across the week, requiring proactive decision-making and independent judgment for routine matters

Qualifications

• 2+ years of commercial property management experience.
• Strong understanding of commercial real estate operations and tenant relations.
• Proficiency in Yardi Breeze or similar property management software.
• Advanced skills in Microsoft Excel for tracking, reporting, and budgets.
• Excellent written communication skills and professional emails.

Responsibilities

• Approve/deny work orders daily and communicate with tenants and vendors.
• Conduct monthly property inspections and drive-bys to assess conditions.
• Identify and recommend property improvement projects (asphalt, lighting, landscaping, etc.).
• Deliver 3-day notices and coordinate with email delivery timelines.
• Plan, schedule, and oversee remodels and tenant improvements with leasing.
• Create and reconcile NNN budgets with accounting and report to leadership.
• Coordinate with insurance providers for policy renewals and budget impact.
• Prepare documentation for annual member/board meetings and present budgets.

Skills

Independent decision making

Attention to detail

Organizational skills

Vendor relations

Financial acumen

Professional communication

Problem solving

Tenant relations

Education

Property management certification CPM/ARM/CAM or similar

Tools

Yardi Breeze

Excel

Job description

Our client, a boutique commercial property management and leasing firm, is seeking an experienced Commercial Property Manager to oversee day-to-day property management operations for their diverse portfolio. They manage 12 commercial property owner associations and approximately 40 commercial buildings, serving around 150 tenants throughout the Coachella Valley. This role requires a proactive decision-maker who can balance tenant relations, vendor management, budget oversight, and property maintenance while maintaining strong communication with property owners and leadership. The ideal candidate will have hands‑on commercial real estate experience, excellent written communication skills, and the ability to make informed decisions independently for routine matters while escalating complex issues appropriately. This position involves both office-based work and regular field visits to properties throughout the week.

Duties and Responsibilities

Property & Tenant Management

• Approve and deny work orders daily in Stratafolio and other tracking systems, maintaining clear communication channels
• Conduct monthly property inspections and drive-bys to assess property conditions
• Identify and recommend property improvement projects including asphalt, concrete, lighting, landscaping, roof maintenance, HVAC systems, building aesthetics, and signage
• Deliver 3-Day Pay Rent or Quit Notices to tenant premises and coordinate with email delivery timelines
• Approve 3-Day Notices after understanding tenant circumstances and attempting resolution when possible
• Coordinate on-site contractor meetings and walk‑throughs as needed (minimizing frequency when possible)

Remodel & Construction Management

• Collaborate with the leasing team to understand desired space layouts and tenant improvement requirements
• Assess property owner preferences regarding renovation budgets and scope (minimal investment vs. full remodels)
• Plan, schedule, and oversee construction and remodel projects from inception to completion
• Provide regular progress updates to the leasing team with projected completion dates
• Ensure renovated spaces are ready for marketing and lease-up

Financial & Budget Management

• Create, manage, and reconcile NNN (Triple Net) budgets in coordination with the accounting team
• Monitor expenses against budgets and adjust spending accordinglyPresent all NNN budgets and reconciliations to the President in annual meetings (end of January)
• Manage association budgets by reviewing expenses, adjusting as necessary, and presenting to boards for approval before annual meetings
• Coordinate with insurance providers 30 days prior to policy expiration for renewals

Association Management (12 Commercial Property Owner Associations)

• Schedule, invite, and prepare comprehensive documentation for annual member and board meetings each fall
• Prepare meeting materials including: Agendas, Meeting Notifications, Ballots, Proxies, Vote Allotments, Budgets, P&L Budget vs Actual reports, Balance Sheets, Accounts Receivable, and Accounts Payable
• Ensure quorum by confirming board availability and following up with members
• Present and obtain budget approval from boards prior to member meetings
• Distribute financial documents and meeting materials to all members in advance

Collaboration & Communication

• Work closely with support staff (receptionist/PM assistant) to review work orders, approve vendor bids, and delegate tasks
• Participate in weekly meetings to discuss property project approvals and priorities
• Maintain professional written communication with tenants, vendors, property owners, and association board members
• Coordinate with the leasing team during tenant move‑outs and property turnovers
• Serve as the primary point of contact for routine property management decisions

Required Qualifications

• 2+ years of commercial property management experience (required)
• Strong understanding of commercial real estate operations, tenant relations, and building systems
• Proficiency in Yardi Breeze or similar property management software
• Advanced skills in Microsoft Excel for tracking, reporting, and budget management
• Excellent written communication skills with the ability to draft professional, clear emails and correspondence
• Valid California driver's license and reliable transportation for frequent property visits
• Availability for occasional after‑hours emergency response (rare, but necessary for critical issues)

Preferred Qualifications

• Experience with Stratafolio work order management system
• Familiarity with Commercial Property Owner Association (COA) management
• Knowledge of NNN lease structures and reconciliations
• Property management certification (CPM, ARM, CAM, or similar)
• Experience managing construction or renovation projects

Key Competencies

• Independent Decision-Making: Ability to assess situations and approve routine matters without constant oversight while knowing when to escape complex issues
• Attention to Detail: Meticulous tracking of work orders, budgets, deadlines, and property conditions
• Organizational Skills: Managing multiple properties, associations, and projects simultaneously
• Vendor Relations: Building and maintaining productive relationships with contractors and service providers
• Financial Acumen: Understanding budgets, reconciliations, and cost‑benefit analysis for property improvements
• Professional Communication: Representing the company with polished, well‑written correspondence
• Problem‑Solving: Addressing tenant concerns, property issues, and unexpected challenges efficiently

Full-time Pay = $55k - $65k (DOE)