Commercial Property Manager

Texas Apartment Association; Carrollton (TX); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule

Health, dental, vision

Paid time off

Paid holidays

Job summary

Prime Capital Real Estate Group in Carrollton, TX seeks a Property Maintenance Coordinator to support tenant relations, building operations, and financial management for a growing portfolio across multiple states. You will handle maintenance triage, vendor coordination, and monthly reporting with a collaborative team.

Hybrid work schedule after on-site onboarding; compensation ranges from $70,000 to $90,000 annually, with a competitive benefits package including health, dental and vision, PTO

Qualifications

• 1+ years property maintenance coordination experience (required).
• 1+ years commercial property accounting experience (required).
• 1+ years AppFolio experience (preferred).

Responsibilities

• Tenant relations: manage maintenance requests, triage to vendors, assist with billing inquiries and portal support.
• Building operations: coordinate preventive maintenance, inspections, life-safety/compliance tasks and vendor coordination.
• Financial management: track delinquencies, approve vendor invoices, monitor cash balances, assist with reconciliations and reporting.
• Vendor relations: source and manage service vendors, COI and 1099 management.
• Owner relations: communicate with property ownership as needed and support lender/insurance compliance.

Skills

Property maintenance coordination

Commercial property accounting

Tools

AppFolio

Job description

Prime Capital Real Estate Group is a boutique commercial real estate firm based in Carrollton, TX specializing in the acquisition, development, management, and leasing of income-producing commercial properties. Our Property Management division oversees the day to day operational and financial management of a growing portfolio of properties across Texas, Oklahoma, Arkansas, Georgia, and Ohio. We're looking for someone who wants to join a team that’s dedicated to providing a better experience for tenants, property owners, vendors, and our property managers themselves.

What you'll help us with:

Tenant Relations

• Maintenance requests- first point of contact for tenant maintenance issues and triaging to the appropriate service vendor or internal contact and ensuring problem resolution
• Other tenant inquiries- billing, lease interpretation, online portal support, building access support
• Compliance- insurance certificates, appearance of space, conduct
• Move-ins and move-outs- access to space, utility transfers, transferring lease data to PM system
• Lease expiration monitoring and flagging to appropriate team

Building Operations

• Preventive maintenance schedules and service vendor coordination
• Coordination of property inspections/condition reports and issue resolution
• Coordinate with service vendors to ensure life safety and code compliance
• Ensure standards for service vendors are met for landscaping, signage, snow/ice, pest control, security

Financial Management

• Tenant delinquency tracking and pursuit of payment
• Vendor invoice approval and payments and expense vs capital improvement classification
• Cash balance monitoring for property bank accounts
• NNN estimate and reconciliation calculations, communication to tenants, charge schedule updates
• Property tax matters
• Month-end reporting process (reconciliations, compiling reporting package and distributing to owners)

Vendor Relations

• Vendor management- service vendor sourcing, communication and oversight, COI collection and tracking, W9/1099 management

Owner Relations

• Communication with property ownership when necessary
• Lender and insurance requirement compliance

Qualifications

• 1+ years property maintenance coordination experience (required)
• 1+ years commercial property accounting experience (required)
• 1+ years AppFolio experience (preferred)

Compensation/Benefits

• $70,000-$90,000 annual salary depending on experience
• Hybrid schedule after initial on-site training/onboarding
• Competitive benefits package including health, dental, and vision
• Paid time off and paid holidays