Commercial Property Management Assistant: Path to PM

America West Properties, Inc.; Lake Forest (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Vacation time

Medical, dental, and vision insurance

Job summary

America West Properties, Inc. in Lake Forest, CA is seeking a full-time Commercial Property Management Assistant to support a diverse portfolio of retail, office, and industrial properties in Southern California.

The role involves assisting with operations, financial performance, and administrative tasks, while growing toward a Property Manager position. The candidate should be highly organized and capable of handling multiple tenants and vendors.

Qualifications

• Patience and professional attitude towards clients, tenants, and vendors.
• Reliable, proactive, and effective problem-solving skills with strong work ethic.
• An effective communicator with excellent listening and follow-through.
• Able to work under pressure, prioritize demands and meet deadlines.
• Able to establish systems to organize workload and handle unscheduled tasks.
• Promotes positive working relationships with clients, tenants, coworkers, management, and staff.
• Microsoft Office and Excel proficiency required.

Responsibilities

• Promptly respond to tenant inquiries and maintenance service calls.
• Assist in collection and resolution of rent and other tenant charges.
• Obtain insurance certificates from tenants and contractors.
• Assist in bidding, awarding, and preparing service contracts.
• Prepare correspondence relating annual reconciliations, rent increases and sales for percentage rent.
• Inspects properties to ensure safety and determine repairs or maintenance needs.
• Respond to property emergencies and act as emergency contact for tenants and vendors.
• Assist in sourcing and coordinating leasing opportunities.
• Assist in preparation and distribution of monthly reports.
• Collaborate with the property manager in preparing yearly income and expense budgets.
• Coordinate tenant move-in/move-out procedures.
• Maintain tenant and vendor files.
• Maintain lease files including late fees, renewal options and tenant improvement schedules.
• Maintain the reporting system for logging and tracking property operational issues such as roof leaks.
• Maintain the collection and data entry of retailer sales and certified sales reports.
• Periodically assist in processing invoices and researching payables as needed.

Skills

Patience

Professional communication

Problem solving

Organization

Microsoft Office

Tools

Microsoft Excel

Job description

America West Properties, Inc. in Lake Forest, CA is seeking a full-time Commercial Property Management Assistant to support a diverse portfolio of retail, office, and industrial properties in Southern California.

The role involves assisting with operations, financial performance, and administrative tasks, while growing toward a Property Manager position. The candidate should be highly organized and capable of handling multiple tenants and vendors.