Commercial Project Coordinator

Gilder Search Group; Broomfield (CO); On-site; USD 44,000 - 47,000; Full time

Benefits offered by this job

Robust benefits package

Job summary

Gilder Search Group is seeking a Project Coordinator – Commercial Landscaping role in Broomfield, CO. Direct permanent hire with pay $32 - $34/hr DOE + robust benefits package.

You will maintain project files, manage site plans, prepare kickoff materials, and coordinate with clients, vendors, and field teams to keep projects on track. Fluent in Spanish and English; 2+ years in construction or landscaping coordination preferred.

Qualifications

• 2+ years of administrative support or project coordination experience in construction or landscaping.
• Fully bilingual in Spanish and English (written and verbal).
• Strong organizational and communication skills.
• Understanding of contract compliance, permits, and regulatory requirements.

Responsibilities

• Maintain organized project files and trackers (scope, milestones, contacts, deliverables).
• Upload and manage site plans, exhibits, and specifications.
• Prepare kickoff materials and support administrative duties for Project Managers.
• Communicate with clients and vendors to collect project information.
• Track project start dates, milestones, inspections, and deadlines.
• Coordinate with Operations, Project Managers, Field Managers, vendors, and subcontractors.
• Assist with permit applications and inspection scheduling.
• Flag scheduling conflicts or risks and elevate as needed.
• Maintain logs for RFPs, RFIs, submittals, approvals, and revisions.
• Ensure current plans and redlines are properly documented and distributed.
• Support municipal, regulatory, and client compliance requirements.
• Collect and track subcontractor documentation, including COIs and W-9s.
• Verify and upload final documentation for purchase orders and project closeout.

Job description

Do you want:

• Supportive, flexible leadership?
• To be trusted to do your job?
• Small, close-knit team?

This could be the job for you!

Project Coordinator – Commercial Landscaping

Pay: $32 - $34/hr DOE + Robust Benefits Package

Location: Broomfield, CO

Position Type: Direct Permanent Hire

Why consider this Project Coordinator – Commercial Landscaping position:

• Management that gives you autonomy and trusts you to do your work – no micromanagers here.
• Supportive, flexible leadership – known for listening and accommodating schedules.
• Small, close-knit team – everyone has each other’s back.
• Stable, established company with a strong reputation in the market – feel proud of where you work.
• Continued education and training opportunities – they invest in you!

How you’ll spend your time as a Project Coordinator – Commercial Landscaping:

• Maintain organized project files and trackers (scope, milestones, contacts, deliverables).
• Upload and manage site plans, exhibits, and specifications.
• Prepare kickoff materials and support administrative duties for Project Managers.
• Communicate with clients and vendors to collect project information.
• Track project start dates, milestones, inspections, and deadlines.
• Coordinate with Operations, Project Managers, Field Managers, vendors, and subcontractors.
• Assist with permit applications and inspection scheduling.
• Flag scheduling conflicts or risks and elevate as needed.
• Maintain logs for RFPs, RFIs, submittals, approvals, and revisions.
• Ensure current plans and redlines are properly documented and distributed.
• Support municipal, regulatory, and client compliance requirements.
• Collect and track subcontractor documentation, including COIs and W-9s.
• Verify and upload final documentation for purchase orders and project closeout.
• Track change orders, T&M documentation, and field time logs.
• Verify invoices align with approved scopes; enter invoices into the AP system.
• Create material orders and purchase orders in QuickBooks.
• Collect backup documentation, including photos and reports.
• Serve as point of contact for document requests and project questions.
• Distribute approved plans and updates to field teams.
• Collect daily/weekly field reports, quantities, and photos.
• Support issue resolution with vendors, clients, and internal teams.

Skills & experience we'd like you to have as a Project Coordinator – Commercial Landscaping:

• Fully bilingual in Spanish and English (written and verbal).
• 2+ years of administrative support or project coordination experience in construction or landscaping.
• Strong organizational and communication skills.
• Experience with job costing is strongly preferred.
• Familiarity with Adobe Acrobat for markups and redlines.
• Understanding of contract compliance, permits, and regulatory requirements.