Commercial Operations Lead Leasing Documentation Coordinator

Citizens; Johnston (RI); Hybrid; USD 90,000 - 135,000; Full time

Job summary

Citizens Asset Finance is seeking a Lead Documentation Coordinator – Asset Finance to join our Johnston, RI team. The role focuses on reviewing and finalizing complex loan and lease documents, ensuring accuracy and compliance throughout the closing process.

You'll draft revisions, manage lien perfection, and coordinate with internal/external counsel. This position offers opportunities for remote status and cross-location collaboration within Citizens.

Qualifications

• Requires 5+ years of related experience in financial services.
• Post-approval to loan closing process knowledge preferred.
• Knowledge of specialty collateral including aircraft, marine, and rail transactions preferred.
• Strong understanding of lease and loan documentation requirements.
• Self-motivated with the ability to adapt to changing conditions and priorities.
• Bachelor’s Degree required, Paralegal preferred.

Responsibilities

• Review documentation packages prepared by Documentation Coordinators and outside counsel including documentation and collateral review.
• Independently prepare and validate all legal documentation on complex loan and lease transactions to ensure documents reflect the approved structure and comply with policies.
• Provide initial drafts of document revisions based on negotiations or credit approval.
• Demonstrate knowledge of equipment financing to ensure lien perfection and appropriate documents.
• Analyze transactions including pricing, deal structure, collateral evaluation, credit and tax components.
• Manage the closing process with customers, vendors and counsel; authorize closings and instruct operations to disburse funds.
• Independently book transactions using Rapport and ensure timely booking.
• Perform due diligence to ensure conditions precedent are met prior to closing/funding.
• Research and resolve complex operational issues.
• Review UCC searches, UCC1, UCC3; support funding in system of record.
• Support Documentation Manager in procedures, materials, and reporting.
• Act as an informal resource for team members across global time zones.

Skills

Financial services

Document review

UCC knowledge

Time management

Collaboration

Education

Bachelor’s degree

Paralegal

Tools

Rapport

Job description

Lead Documentation Coordinator – Asset Finance

Job Band/Zone: P3 ($90,240.00 - $135,360.00)

Citizens Asset Finance (CAF) is headquartered in Johnston, RI and provides secured finance transactions for commercial clients. Products include loans, capital leases, synthetic leases, leveraged leases, direct finance leases and operating leases. CAF operates on a national business platform providing coverage to the equipment financing industry throughout North America.

Responsibilities

• Review documentation packages prepared by Documentation Coordinators and outside legal counsel including documentation and collateral (invoice/asset) review, outgoing wire validation and approval and pre-bookings entered into system.
• Independently prepare and validate all legal documentation on complex loan and lease transactions to ensure documents accurately reflect the approved structure and comply with company policies and procedures.
• Provide initial drafts of document revisions based on negotiations or specific requirements outlined in the credit approval.
• Demonstrate knowledge of various types of equipment being financed to ensure appropriate documents are utilized and lien perfection in collateral occurs properly.
• Analyze and understand transactions, including pricing, deal structure, collateral evaluation, credit, and tax components (including sales/use taxes and property taxes).
• Manage the closing process with all parties, including customers, vendors, and internal and external counsel; authorize closings and instruct operations to disburse funds.
• Independently book transactions using the CAF front-end system (Rapport) and ensure all transactions are booked accurately and in a timely manner.
• Perform appropriate due diligence to ensure all conditions precedent are met prior to closing / funding a transaction
• Research and resolve complex operational issues
• Must be well versed in UCC requirements to review UCC searches, UCC1, UCC3
• Be able to review documents that CAF purchases and facilitate funding and pre-booking in system of record
• Support the Documentation Manager in establishing and maintaining appropriate procedures, training materials, control environment, metrics and reporting
• Act as an informal resource for colleagues on the team

Qualifications

• Requires 5+ years of related experience in financial services
• Prefer advance knowledge of post-approval to loan closing process for equipment finance transactions. Prefer strong knowledge of lease accounting system
• Prefer knowledge of specialty collateral including aircraft, marine, and rail transactions
• Strong understanding of lease and loan documentation requirements
• Self-motivated with an ability to adapt and adjust to changing conditions and priorities
• Have a collaborative style, be flexible, and have an ability to partner with other team members across global time zones
• An evidenced and accomplished history of independent problem solving
• Established track record of delivery results in a complex environment
• Ability to effectively manage multiple priorities through planning and time management
• Demonstrated motivation to assist with team goals
• Bachelor’s Degree required, Paralegal preferred
• This position is available in Johnston, RI; Chicago, IL; Columbus, OH; Charlotte, NC. Qualified candidates may be considered for remote status.
• Work Schedule:
  • 40 hours per week
  • Monday – Friday, 8:00am – 5:00pm

Some job boards have started using jobseeker-reported data to estimate salary ranges for roles. If you apply and qualify for this role, a recruiter will discuss accurate pay guidance.

Equal Employment Opportunity

Citizens, its parent, subsidiaries, and related companies (Citizens) provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to age, ancestry, color, citizenship, physical or mental disability, perceived disability or history or record of a disability, ethnicity, gender, gender identity or expression, genetic information, genetic characteristic, marital or domestic partner status, victim of domestic violence, family status/parenthood, medical condition, military or veteran status, national origin, pregnancy/childbirth/lactation, colleague’s or a dependent’s reproductive health decision making, race, religion, sex, sexual orientation, or any other category protected by federal, state and/or local laws. At Citizens, we are committed to fostering an inclusive culture that enables all colleagues to bring their best selves to work every day and everyone is expected to be treated with respect and professionalism. Employment decisions are based solely on merit, qualifications, performance and capability.

Why Work for Us

At Citizens, you'll find a customer-centric culture built around helping our customers and giving back to our local communities. When you join our team, you are part of a supportive and collaborative workforce, with access to training and tools to accelerate your potential and maximize your career growth