Commercial HVAC Estimator / Preconstruction Coordinator

Trueline Talent; Oklahoma City (OK); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) program with company match

Paid holidays

Company gas card for project travel

Direct access to ownership

Autonomy in estimating

Job summary

Trueline Talent is recruiting on behalf of a growing Oklahoma City commercial mechanical contractor for a Commercial HVAC Estimator / Preconstruction Coordinator. You will own estimating and preconstruction, review plans, perform takeoffs, and develop labor and material budgets with direct access to ownership.

The role emphasizes high visibility, independence, and a path toward leading estimating efforts. Onsite work in Oklahoma City is required, with competitive base pay and comprehensive

Qualifications

• Commercial HVAC estimating experience required.
• Ability to read and interpret plans, specs, addenda.
• Hands-on takeoff experience for HVAC systems.

Responsibilities

• Own estimating and preconstruction from bid invitation through turnover.
• Review plans, specs, addenda, and bid documents.
• Develop labor, material, equipment costs and pricing.
• Obtain vendor/subcontractor pricing and bids.
• Prepare complete, competitive estimates and bid packages.
• Manage bid calendars and deadlines.
• Attend pre-bid meetings and site visits.
• Coordinate RFIs, submittals, change orders, and closeout docs.
• Communicate with GCs and vendors throughout the process.
• Support growth and leadership in the commercial HVAC operation.

Skills

HVAC estimating experience

Read/interpret plans & specs

Takeoff experience

Labor/material/equipment pricing

RFIs/submittals/change orders

Strong organization/detail

Communication skills

Independent ownership of estimating

Multi-bid management

Onsite work in Oklahoma City

Tools

PlanHub

iSqFt

BuildingConnected

QuoteSoft

Estimating software

Sheet metal estimating

Job description

Commercial HVAC Estimator / Preconstruction Coordinator

Trueline's client, a growing commercial mechanical contractor in Oklahoma City, is seeking a Commercial HVAC Estimator / Preconstruction Coordinator to take ownership of estimating and preconstruction for its expanding commercial division. This is a high-visibility opportunity for an HVAC estimating professional who wants more autonomy, direct access to ownership, and a clear path toward future estimating leadership.

What You'll Do as the Commercial HVAC Estimator / Preconstruction Coordinator:

• Own commercial HVAC estimating and preconstruction from bid invitation through turnover
• Review plans, specifications, addenda, and bid documents
• Perform detailed takeoffs for HVAC equipment, ductwork, piping, accessories, controls, and related systems
• Develop labor budgets, production assumptions, material pricing, and equipment costs
• Obtain and evaluate vendor and subcontractor pricing
• Identify scope gaps, specification conflicts, coordination issues, and project risks
• Prepare complete, competitive, and profitable estimates
• Manage bid calendars, deadlines, and project invitations
• Prepare and submit proposals and bid packages
• Attend pre-bid meetings, site visits, and walkthroughs
• Communicate directly with General Contractors, vendors, and project stakeholders
• Follow up on bid status and awarded opportunities
• Prepare and manage submittals and shop drawings
• Prepare, submit, and track RFIs
• Identify, price, and track change orders
• Participate in project kickoff and turnover meetings
• Maintain organized project documentation
• Prepare warranties, O&M manuals, and closeout packages
• Build and maintain relationships with General Contractors, vendors, and industry partners
• Help determine which commercial opportunities are the best fit for the company
• Support the continued growth and development of the commercial HVAC operation

Must-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

• Commercial HVAC or mechanical estimating experience
• Strong understanding of commercial HVAC systems and construction
• Ability to read and interpret plans, specifications, and addenda
• Hands-on takeoff experience
• Experience developing labor, material, equipment, and subcontractor pricing
• Familiarity with vendor and manufacturer pricing
• Understanding of RFIs, submittals, change orders, and project closeout
• Strong organization and attention to detail
• Strong written and verbal communication skills
• Comfort working directly with General Contractors and vendors
• Proficiency with professional estimating or takeoff software
• Ability to work independently and take ownership of the estimating process
• Ability to manage multiple bids and project deadlines simultaneously
• Ability to work onsite in Oklahoma City

Nice-to-Haves as the Commercial HVAC Estimator / Preconstruction Coordinator:

• QuoteSoft experience
• iSqFt experience
• PlanHub experience
• BuildingConnected experience
• Mechanical Project Management experience
• Preconstruction coordination experience
• Commercial ductwork estimating experience
• Commercial piping estimating experience
• Controls estimating experience
• Sheet metal estimating experience
• Experience preparing shop drawings or submittals
• Experience helping improve estimating processes
• Experience developing relationships with local General Contractors
• Interest in future Lead Estimator or Estimating Manager responsibilities

Our Client Offers:

• Competitive base salary
• Uncapped performance-based incentive opportunity
• 100% employer-paid employee health insurance
• 401(k) program with company contribution
• Paid holidays
• Company gas card for project-related travel
• Direct access to company ownership
• Significant autonomy
• Limited micromanagement
• Opportunity to build and improve estimating processes
• Existing commercial customer and vendor relationships
• Established commercial field operations
• Dedicated estimating technology and resources
• Opportunity to become the primary commercial estimating resource
• Long-term path toward Lead Estimator or Estimating Manager
• Potential opportunity to help build and eventually lead an estimating team

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.