Commercial Contracts Administrative Assistant

Curtin Co; Clover (SC); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Contribution to impactful projects

Teamwork and collaboration

Job summary

A construction firm in Clover, SC seeks a Commercial Contracts Administrative Assistant to manage contract intake, job setup, and compliance. The ideal candidate has 2+ years of relevant administrative experience, strong organizational skills, and proficiency in SAGE 300. This position offers a hybrid schedule of 4 days in the office and 1 remote day, contributing to impactful infrastructure projects.

Qualifications

• 2+ years in administrative or commercial support roles, preferably in construction or related industries.
• Experience with SAGE 300 or similar ERP systems.
• Legal assisting experience or familiarity with contract language.

Responsibilities

• Receive and organize incoming contracts post-award.
• Perform detailed data entry in SAGE 300 to establish job codes.
• Maintain an up-to-date list of awarded jobs and project timelines.
• Change Order & PO Processing: track and process POs and Change Orders.
• Compliance & Documentation: review contracts for compliance and maintain records.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Education

Experience in administrative or commercial support roles

Tools

SAGE 300

ERP systems

Job description

Commercial Contracts Administrative Assistant

Curtin Co.

Clover, SC 29710

Location: Clover, SC (Hybrid: 4 days in office, 1 remote day)

Reports To: VP Operations / U.S. Commercial Manager

Position Type: Full-Time, Non-Exempt

About Curtin Co.

Curtin Co. specializes in barrier wall and crash cushion installation, delivering safe and reliable solutions for roadway projects. We pride ourselves on operational excellence and strong collaboration across teams.

Position Summary

The Commercial Administrative Assistant plays a critical role in supporting post-award processes for commercial projects. This position ensures accurate contract intake, job setup, and compliance with contract requirements, enabling smooth operations and financial tracking.

Accuracy and accountability are paramount. Curtin Co. manages high-value contracts worth millions of dollars, and even a minor oversight can have significant financial and operational consequences. The ideal candidate understands how their work impacts the entire organization and approaches every task with precision and responsibility.

Key Responsibilities

• Contract Management & Intake
  • Receive and organize incoming contracts post-award.
  • Route contracts to appropriate internal stakeholders for review and action.
  • Identify and disseminate special contract requirements to relevant departments (e.g., Safety, HR, Accounting, Certified Payroll).
• Job Setup & Data Entry
  • Perform detailed data entry in SAGE 300 to establish job and cost codes prior to project commencement.
  • Ensure field and accounting teams have accurate job codes for proper cost allocation and reporting.
• Project Tracking & Forecasting Support
  • Maintain an up-to-date list of awarded jobs and project timelines.
  • Assist in forecasting by tracking project schedules and contract values.
• Change Order & Purchase Order Processing
  • Support operations by timely tracking and processing P.O.s and Change Orders.
• Compliance & Documentation
  • Review contracts for special compliance requirements and communicate obligations to responsible departments.
  • Maintain organized records of contracts, job setups, and related documentation.

Qualifications

• Experience:
  • 2+ years in administrative or commercial support roles, preferably in construction or related industries.
  • Experience with SAGE 300 or similar ERP systems is a plus.
  • Legal assisting experience or familiarity with contract language is highly desirable.
• Skills:
  • Exceptional attention to detail and accuracy—critical for managing high-value contracts.
  • Strong organizational skills and ability to prioritize tasks effectively.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Excellent communication and interpersonal skills.
  • High sense of accountability and understanding of how this role impacts company success.

Why Join Curtin Co.?

• Be part of a team that values safety, precision, and collaboration.
• Opportunity to contribute to impactful infrastructure projects.

Work Schedule

• Normal office hours (Monday–Friday).
• Hybrid: 4 days in office, 1 remote day.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 25 pounds at times.
• May occasionally be exposed to noise, dust, and a variety of substances that are typically associated with a construction site.

Military Veterans Encouraged to Apply.

Accessibility

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: [phone]
Email: [e-mail]

Equal Opportunity and Legal Statements

Equal Opportunity Employer, including disabled and veterans.

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