Contract Administrator

Instrata; Baton Rouge (LA); On-site; USD 70,000 - 110,000; Full time

Job summary

Instrata seeks a Contract Administrator to oversee contract administration, subcontract management, and commercial documentation on complex construction and technology infrastructure projects. You will partner with Project Management, Operations, Finance, Legal, and Procurement to ensure accurate contract administration throughout the lifecycle.

The role emphasizes risk mitigation, compliance, and meticulous record-keeping, with opportunities to support audits, closeouts, and process

Qualifications

• Experience administering customer contracts, change orders, and commercial documentation.
• Knowledge of construction contracts, project delivery methods, and commercial risk.
• Ability to maintain confidential commercial information with integrity.
• Experience coordinating contract execution and renewals across projects.

Responsibilities

• Administer customer contracts, purchase orders, and subcontract documents through the project lifecycle.
• Review contracts for compliance with terms, company policies, and customer requirements.
• Coordinate execution, amendments, change orders, and renewals with stakeholders.
• Maintain organized contract repositories with version control and audit readiness.
• Support project managers and legal teams to resolve contractual questions and mitigate risk.

Skills

Contract administration

Subcontract management

Commercial documentation

Risk mitigation

Attention to detail

Negotiation

Communication

Cross-functional collaboration

Audit readiness

MS Office (Word, Excel, Outlook, Teams

Education

Bachelor's degree in Business Administration or related field

5–8 years in contract administration or related roles

Tools

Procore

Oracle

SAP

SharePoint

Autodesk Construction Cloud

Job description

About The Role

Are you passionate about contracts, compliance, and supporting successful project execution? We're looking for a Contract Administrator to oversee contract administration, subcontract management, commercial compliance, and project documentation across complex construction, technology infrastructure, and mission‑critical projects.

In this role, you'll serve as a key business partner to Project Management, Operations, Finance, Legal, Procurement, and customers by ensuring contracts are administered accurately throughout the project lifecycle. You'll help mitigate risk, maintain contractual compliance, coordinate commercial documentation, and support successful project delivery from award through closeout. If you thrive on organization, attention to detail, collaboration, and protecting the business through strong contract administration, we'd love to hear from you.

What You'll Do – Manage Contracts And Support Project Success

• Administer customer contracts, subcontract agreements, purchase orders, and contract modifications throughout the project lifecycle.


• Review contracts to ensure compliance with commercial terms, contractual obligations, company policies, and customer requirements.


• Coordinate contract execution, amendments, change orders, notices, and renewals while maintaining complete and accurate contract records.


• Partner with Project Managers, Operations, Finance, Procurement, and Legal to resolve contractual questions and support project execution.


• Track contract milestones, deliverables, notice requirements, insurance certificates, bonds, warranties, and other contractual obligations.


• Manage subcontractor onboarding documentation, compliance records, licensing, insurance, and contract requirements.


• Support pricing updates, contract modifications, scope changes, and change order administration.


• Maintain organized electronic contract repositories, ensuring proper version control, document retention, accessibility, and audit readiness.


• Monitor contract compliance and proactively identify contractual risks, missing documentation, or obligations that could impact project performance.


• Support customer audits, internal compliance reviews, and documentation requests.


• Coordinate project closeout activities, ensuring all contractual deliverables, warranties, final documentation, and closeout requirements are completed.


• Prepare reports and dashboards related to contract status, renewals, compliance metrics, and commercial performance.


• Assist with RFPs, bid documentation, contract negotiations, and proposal support as needed.


• Identify opportunities to improve contract administration processes, documentation standards, and workflow efficiencies.


• Serve as a trusted resource for interpreting contract language and ensuring contractual consistency across projects.

What You Bring

• Strong understanding of contract administration, subcontract management, commercial documentation, and contract lifecycle management.


• Experience administering customer contracts, subcontract agreements, purchase orders, and change orders.


• Knowledge of construction contracts, project delivery methods, and commercial risk management.


• Familiarity with contract terms and conditions, insurance requirements, lien waivers, bonds, warranties, and project closeout documentation.


• Exceptional organizational skills with strong attention to detail.


• Ability to manage multiple projects, priorities, and deadlines in a fast‑paced environment.


• Strong analytical, negotiation, and problem‑solving abilities.


• Excellent written and verbal communication skills.


• Ability to build strong relationships across Operations, Finance, Legal, Procurement, Project Management, and customers.


• Experience identifying contractual risks and recommending practical business solutions.


• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.


• Ability to maintain confidentiality and handle sensitive commercial information.

Education & Experience

• Bachelor's degree in Business Administration, Construction Management, Legal Studies, Finance, Supply Chain, or a related field preferred; equivalent experience considered.


• 5–8 years of experience in contract administration, project administration, construction administration, procurement, subcontract management, or commercial operations.


• Experience supporting construction, telecommunications, technology infrastructure, electrical, low‑voltage, mission‑critical, or data center projects preferred.


• Experience reviewing and administering customer contracts, subcontract agreements, change orders, and commercial documentation.


• Experience with ERP systems, contract management platforms, SharePoint, Procore, Autodesk Construction Cloud, Oracle, SAP, or similar systems preferred.


• Knowledge of construction contracting principles, commercial terms, and project controls is highly desirable.


• Certifications such as CCM, CPCM, PMP, NCMA, or related certifications are beneficial but not required.

What's in It for You?

• Play a critical role in protecting the company's commercial interests while supporting successful project delivery.


• Partner with Project Management, Operations, Finance, Procurement, and Legal on complex infrastructure and mission‑critical projects.


• Help improve contract administration processes and commercial operations across the organization.


• Gain exposure to high‑profile data center, telecommunications, technology infrastructure, and construction projects.


• Join a growing organization that values accountability, collaboration, operational excellence, and continuous improvement.


• Build a career path into Commercial Management, Project Controls, Operations, Contracts Management, or Program Management.

Work Environment

This position is primarily office‑based but may require periodic visits to customer locations and active construction sites to support project meetings, contract discussions, commercial reviews, and closeout activities. The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. To support business operations and team collaboration, preference will be given to candidates based in Texas, North Carolina, New Jersey, Virginia, Illinois, South Carolina, or Louisiana. The duties and responsibilities outlined above are not intended to be an exhaustive list. Additional responsibilities may be assigned as business needs evolve.

Ready to Make an Impact?

If you're a detail‑oriented professional who enjoys managing contracts, reducing risk, and supporting successful project delivery through strong commercial and contract administration, we'd love to hear from you.