Contract Manager

McCarl's Technical Services; Warrendale (Allegheny County); On-site; USD 100,000 - 150,000; Full time

Job summary

McCarl's seeks a Commercial Contracts Manager to review, negotiate, and administer commercial agreements across our industrial services operations. This role acts as a key bridge among Operations, Business Development, Procurement, Finance, Safety, leadership, clients, vendors, and outside counsel.

The ideal candidate will manage MSAs, NDAs, subcontracts, purchase orders, and related documents, identify non-standard terms, and ensure flow-down provisions from prime contracts.

Qualifications

• Bachelor's degree in construction or related field with experience in commercial contracts
• Minimum 5 years in contracts, contract administration, procurement, or related commercial role
• Experience reviewing or administering MSAs, NDAs, subcontracts, or service agreements
• Strong writing, negotiation, and documentation skills

Responsibilities

• Review, draft, negotiate, and administer MSAs, NDAs, subcontracts, purchase orders, service agreements, vendor terms, and related contract documents
• Evaluate agreements for scope, schedule, cost, payment, safety, insurance, compliance, and operational impacts
• Identify and escalate unfavorable or non-standard contract terms including indemnity, insurance, payment, lien waivers, and dispute resolution
• Support contract negotiations with clients, vendors, suppliers, subcontractors, and outside counsel to achieve balanced outcomes
• Ensure subcontractor and vendor agreements contain appropriate flow-down provisions from prime contracts
• Coordinate with project teams to communicate contract requirements, notice obligations, change order requirements, payment milestones, and closeout obligations
• Provide written contract summaries for project teams to use in project execution
• Maintain organized contract records in SharePoint or other company systems
• Promote professional relationships with clients, vendors, and internal stakeholders

Skills

Contract management

Negotiation

Communication

Documentation

Education

Bachelor's degree in Construction Management or related field

5+ years of contracts/contract administration experience

Tools

SharePoint

Microsoft Word

Microsoft Excel

Outlook

Co-Pilot

Teams

Job description

Position Summary

McCarl's is seeking a Commercial Contracts Manager to support the review, negotiation, administration, and closeout of commercial agreements across the company's industrial construction, maintenance, fabrication, and technical services operations.

This role serves as a key commercial resource between Operations, Business Development, Procurement, Finance, Safety, executive leadership, clients, vendors, subcontractors, and outside counsel. The successful candidate will help ensure that contract terms are understood, contract risks are identified and managed, project teams are informed of key obligations, and commercial processes are consistent, practical, and aligned with McCarl's risk posture.

The ideal candidate will have experience with construction or industrial service agreements, including NDAs, MSAs, subcontracts, purchase order terms and conditions, NDAs, change orders, insurance requirements, indemnity, payment provisions, lien waivers, flow-down clauses, and contract closeout, and they will be articulate on the interrelationships between such agreements and technical scopes.

Essential Duties and Responsibilities

• Review, draft, negotiate, and administer commercial agreements, including MSAs, NDAs, subcontracts, purchase orders, service agreements, vendor terms, and related contract documents.
• Evaluate agreements for scope, schedule, cost, payment, safety, insurance, compliance, and operational impacts.
• Identify, summarize, and escalate unfavorable or non-standard contract terms, including indemnity, insurance, payment, lien waiver, liability limitation, consequential damages, dispute resolution, change order, termination, safety, and flow-down provisions.
• Support contract negotiations with clients, vendors, suppliers, subcontractors, and outside counsel to achieve balanced, commercially reasonable outcomes.
• Ensure subcontractor and vendor agreements contain appropriate flow-down provisions from prime contracts.
• Coordinate with project teams to communicate contract requirements, notice obligations, change order requirements, payment milestones, documentation requirements, and closeout obligations.
• Provide written contract summaries for project teams to use in project execution.
• Support project teams with contract administration during execution, including change management, claim preservation, dispute documentation, and contract compliance.
• Maintain organized and searchable contract records in SharePoint or other company systems.
• Track contract status, key dates, renewals, expirations, insurance requirements, deliverables, and approval workflows.
• Develop and maintain contract summaries, risk reviews, approval logs, and weekly contract activity reports.
• Assist with commercial process improvement, standard templates, work instructions, approval workflows, and contract lifecycle management practices.
• Liaise with outside counsel as needed while maintaining internal ownership of business and commercial contract administration.
• Advise and train internal project execution teams on their best practices to support contract fulfillment, closeout, and dispute resolution.
• Leverage AI tools for efficient management of review turnaround time and high volumes of demand.
• Promote professional, win-win relationships with clients, vendors, subcontractors, and internal stakeholders.
• Support McCarl's Talent Advantage Roadmap and company values in all interactions.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Construction Management, Business Administration, Engineering, Legal Studies, Supply Chain, or a related field; equivalent construction or industrial contract administration experience may be considered in lieu of degree.
• Minimum of 5 years of experience in contracts, contract administration, procurement, commercial management, project controls, construction administration, or related commercial role.
• Experience reviewing or administering MSAs, NDAs, purchase order terms and conditions, subcontracts, vendor agreements, or service agreements.
• Strong contract reading, writing, issue-spotting, and documentation skills.
• Ability to identify commercial and operational impacts within contract terms.
• Strong communication skills with the ability to explain contract requirements to non-legal audiences.
• Ability to work with Operations, Procurement, Finance, Legal, Safety, Business Development, and executive leadership.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Word, Excel, Outlook, SharePoint, Co-Pilot, and Teams.
• Ability to manage multiple priorities and work under deadline pressure.
• Ability to pass required drug and alcohol, criminal background, and motor vehicle checks.

Preferred Qualifications

• Experience in industrial construction, mechanical contracting, electrical contracting, EPC, manufacturing, energy, chemical, mining, steel, utilities, or heavy industrial services.
• Experience with construction change orders, lien waivers, notices, project closeout, claims documentation, certified payroll, or public/private construction payment requirements.
• Familiarity with insurance certificates, additional insured requirements, waivers of subrogation, indemnity clauses, and subcontractor risk management.
• Experience with craft union labor agreements or union construction environments.
• Experience with Vista, Power BI, Power Platform, CRM, document control systems, or contract lifecycle management software.
• Paralegal certificate, CPCM/CCCM certification, NCMA membership, or construction/legal continuing education is a plus.
• OSHA-10 certification or ability to obtain OSHA-10.

Success Factors

The successful candidate will be able to:

• Read contracts carefully and identify practical business risk.
• Explain contract obligations clearly to project teams.
• Keep contract records clean, current, and searchable.
• Balance risk management with business development and customer relationships.
• Drive follow-up without waiting to be pushed.
• Improve process discipline without creating unnecessary bureaucracy.
• Help McCarl's avoid unfavorable terms before they become project problems.

This position may be based out of our Beaver Falls, Warrendale, or McMurray office locations.

McCarl's and Affiliates are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, veteran status, or on any other characteristic protected by law.