Commercial Construction Project Coordinator

ZipRecruiter; Chapel Hill (NC); Remote; USD 60,000 - 100,000; Full time

Job summary

An established industry player is looking for a detail-oriented Construction Project Coordinator with a financial background. This exciting opportunity involves supporting the planning and management of construction projects, ensuring timely bid submissions, and maintaining documentation across various platforms. Ideal candidates will have a strong understanding of construction financials and be proficient in construction management software. Join a dynamic team where your organizational and problem-solving skills will be key to success in a fast-paced environment. Embrace the chance to make a significant impact in the construction industry while enjoying the flexibility of remote work.

Benefits

401(k)

Paid time off

Qualifications

• 4+ years of experience in commercial construction coordination or project administration.
• Strong understanding of construction financials, budgets, and cost controls.

Responsibilities

• Support planning, execution, and management of construction projects.
• Track progress to ensure on-time delivery to proper locations.

Skills

Commercial Construction Coordination

Construction Financials

Problem-solving

Communication

Multitasking

Tools

Procore

Sage 300

QuickBooks

Job description

Job Description

Benefits:

• 401(k)
• Paid time off

*NOTE: THIS POSITION CAN BE REMOTE FOR THE RIGHT QUALIFIED CANDIDATE*

We are seeking a detail-oriented and proactive Construction Project Coordinator with a financial background to support the planning, execution, and management of construction projects. The responsibilities include but are not limited to:

1. Sending Invitations to Bid, following up to determine status, and ensuring bids are submitted on time. Maintain Bidders Lists for multiple projects.
2. Source subcontractors and suppliers in different regions based on project location, as directed by project managers.
3. Contact suppliers to determine pricing, lead times, delivery, and payment options.
4. Track progress to ensure on-time delivery to proper locations.
5. Enter subcontracts and subcontract change orders into Sage 300, issue to subcontractors with insurance requirements, and keep documentation updated in Timberline and on the server.
6. Enter purchase orders into Sage 300, follow up with suppliers, and coordinate with accounting to ensure timely payments.
7. Schedule/reschedule meetings with subs/suppliers as needed.
8. Maintain and organize subcontract documentation in Procore.
9. Maintain overall estimating tracking reports.
10. Arrange calendar and Zoom invites for bid reviews and other meetings.
11. Send plans to printers for printing and distribution to the field.
12. Perform other duties as assigned.

Qualifications:

1. 4+ years of experience in commercial construction coordination or project administration.
2. Strong understanding of construction financials, budgets, and cost controls.
3. Proficiency in construction management software (e.g., Procore) and financial tools (e.g., QuickBooks, Sage 300, or similar).
4. Excellent organizational, communication, and problem-solving skills.
5. Ability to multitask and manage competing priorities in a fast-paced environment.

Required Skills:

1. Experience working on commercial construction projects.
2. Familiarity with subcontract management and change order processes.
3. Experience with purchasing and purchase orders.
4. Experience with Sage 300 (Timberline).