Commercial Asset Manager

Optimus Properties, LLC; Los Angeles (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Optimus Properties, LLC is looking for a Senior Commercial Asset Manager to lead the oversight of its mixed retail portfolio in Los Angeles. This in-office role requires working on-site three days a week and engaging with tenants, vendors, and brokers.

The ideal candidate will possess 3–7+ years in commercial real estate asset management, demonstrating expertise in leasing, vendor management, and financial reporting. A California Real Estate License is required for this role.

Qualifications

• 3–7+ years in commercial real estate asset management or property management.
• Demonstrated experience with retail and mixed-use commercial assets.
• Hands-on experience managing tenant relationships and lease negotiations.

Responsibilities

• Oversee the hands-on management of a retail portfolio across Los Angeles.
• Serve as primary point of contact for tenants and vendors.
• Review financial statements and prepare narratives summarizing property performance.
• Manage capital improvement plans and coordinate vendor oversight.

Skills

Asset management

Financial modeling

Tenant relations

Vendor management

Lease negotiations

Data analysis

Education

Bachelor's degree

Tools

AppFolio

Microsoft 365

Job description

Job Classification: Full-Time, Exempt, Salaried

Reports To: President / Senior Leadership

Location: Los Angeles, CA (In-Office / In-Field Required)

License: California Real Estate License Required (CA DRE)

Position Summary

Optimus Property Management, Inc. is seeking a senior Commercial Asset Manager to lead the hands‑on oversight of our mixed retail portfolio across Los Angeles County. This is an in‑office, field‑active role. You'll be expected to work from our office three days a week and conduct regular site visits across all commercial properties. You'll serve as the primary point of contact for tenants, brokers, vendors, and lenders, owning everything from day‑to‑day asset management to leasing strategy and capital projects. If you're financially sharp, highly organized, and work well independently, we want to hear from you.

Requirements

Duties & Responsibilities

Leasing & Deal Management

• Track all leasing activity and maintain an up‑to‑date leasing pipeline across the portfolio; conduct weekly outreach to brokers to monitor deal status.
• Work with ownership to review and approve lease terms, renewals, amendments, and concessions.
• Coordinate lease and amendment execution; prepare signed‑deal summaries for the accounting team.
• Manage all lease renewals across the portfolio and ensure no lease expires without a renewal or replacement strategy in place.
• Coordinate property tours, including scheduling, access arrangements, and follow‑up.
• Maintain vacancy reports and lease expiration reports; distribute to ownership as needed.
• Oversee broker commission tracking; verify accuracy and ensure timely payment.
• Order floor plans and virtual tours; assist with compiling marketing materials for vacant spaces.
• Draft and execute storage agreements as needed.

Tenant Relations & Compliance

• Serve as primary point of contact for commercial tenants; address questions, escalated complaints, and lease‑related matters.
• Oversee delinquency tracking; proactively reach out to tenants to collect rent and past‑due balances. Ensure rent is collected from every tenant each month.
• Draft and oversee 3‑Day Notices; coordinate unlawful detainer proceedings with legal counsel.
• Draft other legal notices as needed and compile case documentation for attorneys.
• Obtain final approvals from ownership on legal and enforcement matters.

Financial Reporting & Analysis

• Review monthly financial statements (P&L, rent roll, operating statements, CAM reconciliations) and identify variances.
• Prepare quarterly written narratives summarizing property performance for investors and ownership.
• Assist in preparing rent rolls for lenders and ownership; send lease STATS (option rents, escalations, key dates) to ownership as needed.
• Maintain accurate lease data in AppFolio, including option rents, rent bumps, and expiration dates (manual entry required).
• Run and create financial and operational reports for lenders, brokers, and ownership as requested.
• Assist with building annual property budgets; review vendor payments and monitor budgets throughout the year.
• Monitor NOI, vacancy, and other key metrics in coordination with the accounting team.

Lender & Capital Project Coordination

• Prepare and submit lender draw request packages, including proof of payments, invoices, draw request forms, and certificates of borrower.
• Coordinate tenant improvement (TI) allowance draw requests and reimbursements with tenants.
• Oversee capital improvement plans; review and approve vendor bids and invoices for capital expenditures.
• Walk properties regularly to oversee vendors and contractors on‑site; attend construction meetings as needed.
• Gather property‑level data (HVAC, roof, electrical, structural, etc.) for due diligence, lender, or acquisition purposes.
• Support acquisition and sale checklists; ensure all departments complete required tasks at transaction milestones.
• Assist Acquisitions team with detailed property reports covering construction, maintenance, and property management.

Vendor & Operations Management

• Review and approve vendor bids, invoices, and commercial operating expenses.
• Supervise Maintenance Coordinators as assigned; hold team accountable for organized, deadline‑driven, quality output.
• Conduct regular property audits; review tenant files and maintain server organization.
• Create packages for special projects (tax appeals, sanitation appeals, etc.).
• Review daily mail and route to appropriate team members.
• Review and approve move‑outs as applicable to commercial tenancies.

Ownership & Investor Relations

• Hold regular meetings with ownership and internal team as needed to provide portfolio updates.
• Translate financial and operational data into clear narratives, recommendations, and written summaries for investors.
• Provide proactive updates on leasing activity, property issues, and deal status — do not wait to be asked.
• Assist with building budgets and preparing materials during acquisitions.

Required Qualifications

Experience

• 3–7+ years in commercial real estate asset management, property management, or a closely related role.
• Demonstrated experience with retail and mixed‑use commercial assets.
• Hands‑on experience managing tenant relationships, lease negotiations, and vendor oversight.
• Experience preparing lender draw packages and coordinating capital improvement projects.

Financial Skills (Non‑Negotiable)

• Strong ability to read and interpret income statements (P&L), rent rolls, operating budgets, and CAM reconciliations.
• Proficiency in financial modeling and variance analysis; advanced Excel required.
• Understanding of valuation concepts including cap rates and NOI.
• Experience reviewing commercial leases and preparing lease abstracts / STATS.

Technical Skills

• AppFolio proficiency required (or ability to learn quickly); experience with commercial lease data entry.
• Microsoft 365 (Outlook, Teams, SharePoint, Excel) proficiency.
• Ability to produce polished written reports, narratives, and owner communications.

Licenses & Credentials

• California Real Estate License (CA DRE) required.
• Valid driver’s license and reliable transportation for regular property visits across LA County.