Command Secretary

U.S. Coast Guard

Portsmouth (VA)

On-site

USD 57,000 - 74,000

Full time

2 days ago

Be an early applicant

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Thrift Savings Plan

Flexible Spending Account

Personal leave days

Paid federal holidays

Job summary

U.S. Coast Guard in Portsmouth, VA is seeking a Command Secretary (GS-0318-8) to provide secretarial and office management support for the Command. You will manage administrative operations, correspondences, records, suspenses, calendars, and office procedures, and prepare official documents.

This federal position offers a solid benefits package, competitive salaries, and opportunities for professional development. Applicants will undergo USA Hire assessments and must meet minimum qualifications.

Qualifications

Managing administrative operations, correspondences, records, suspense actions, calenders, and office procedures.
Preparing, reviewing, and editing correspondence, memorandum, reports, and other official documents for accuracy and proper format.
Organizing competing requirements, establishes priorities, manages suspenses, and meets critical deadlines.

Responsibilities

Providing secretarial and office management support for the Command.
Directing all program, administrative and support operations for the Command.
Communicating professionally with senior leaders, staff, and external organizations and managing office procedures.

Skills

Secretarial support

Office management

Document preparation

Communication

Job description

Department: Department of Homeland Security

This vacancy is for a GS-0318-8, Command Secretary located in the Department of Homeland Security, U.S. Coast Guard, BASE PORTSMOUTH FACILITIES ENGINEERING DEPARTMENT -F in PORTSMOUTH, Virginia.

Key Responsibilities

You will serve as a Command Secretary and be responsible for providing secretarial and office management support, and directing all program, administrative and support operations for the Command. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Managing administrative operations, correspondences, records, suspense actions, calenders, and office procedures.

Communicating professionally and effectively with senior leaders, staff, and external organizations.. Preparing, reviewing, and editing correspondence, memorandum, reports, and other official documents for accuracy and proper format. Organizing competing requirements, establishes priorities, manages suspenses, and meets critical deadlines. Responding effectively to changing priorities, short-notice requirements, and mission demands.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Requirements & Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Only experience and education obtained by the closing date of this announcement will be considered.

DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.

Which agency is hiring for this position?

This position is with U.S. Coast Guard, Department of Homeland Security.

What is the salary for this position?

The posted pay range is $56713 – $73724/yr.

What is the application deadline?

Applications close on 2026-10-11.

Who is eligible to apply?

This position is open under the 'Fed Internal Search' hiring path.