Administration Specialist

U.S. Coast Guard

Martinsburg (WV)

On-site

USD 84,000 - 109,000

Full time

5 days ago

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Job summary

The U.S. Coast Guard, within the Department of Homeland Security, seeks an Administration Specialist in Martinsburg, West Virginia, at the GS-0343-11 level.

You will support the NMC Administration Branch in Program Support, overseeing unit training needs and personnel onboarding/offboarding while contributing to performance management processes. Responsibilities include coordinating training, handling civilian performance plans and ratings, and proposing improvements to current practices.

Qualifications

Prior to appointment, applicants must provide an official college transcript.
Education credentials: foreign education may be credited if equivalent, with evidence provided by credentialing service.

Responsibilities

Serves as the Unit Training Officer, identifying and coordinating training needs for the unit.
Manages onboarding and offboarding of personnel and civilian personnel performance plans, progress reviews, and final ratings.
Identifies ways to improve or enhance current practices and programs.

Education

Official college transcript required before appointment

Job description

Department: Department of Homeland Security

This vacancy is for a GS-0343-11, Administration Specialist located in the Department of Homeland Security, U.S. Coast Guard, NMC ADMINISTRATION BRANCH in MARTINSBURG, West Virginia.

Key Responsibilities

You will serve as a Administration Specialist and be responsible for supporting the efficient and effective operation of the NMC, while assigned in the Administration Branch of the Program Support Division (NMC-3) at the NMC. Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include: Serves as the Unit Training Officer responsible for identifying and coordinating training needs for the unit.

Manages onboarding and offboarding of personnel. Manages civilian personnel performance plans, progress reviews and final ratings in accordance with the evaluation schedule. Identifies ways to improve or enhance current practices and programs.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application.

Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis.

If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement.

To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Reasonable Accommodation Information

Requirements & Education

This position does not have a positive education requirement. If you are including education on your resume, report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. See Required Documents section for detail. Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable) from an accredited institution.

Once selected & prior to appointment, applicants must provide an official college transcript. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the U.S. (see FOREIGN EDUCATION below).

College Transcript: If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) by the closing date of this announcement or you will be disqualified from further consideration.

Transcripts should be legible and detailed, showing course number and department (i.e., bio 101, math 210, etc.), course title, number of credit hours, and grade earned. If course content cannot be easily identified from the title of the course as listed on your transcript, you must submit an official course description from the college/university that reflects the content at the time the course was taken.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. To receive this credit, you must submit evidence of equivalency as provided by a credentialling evaluation service. It is your responsibility to provide such evidence with your application.

See Recognition of Foreign Qualifications click here Only experience obtained by the closing date of this announcement will be considered.

DHS offers competitive salaries and an attractive benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan [similar to a 401(k)]; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays. Other benefits may include flexible work schedules; tuition reimbursement; transportation subsidies; uniform allowance; health and wellness programs; and fitness centers.

DHS is committed to employee development and offers a variety of employee training and developmental opportunities. For more information, go to the DHS Careers website and select "Benefits." Disabled veteran leave will be available to any federal employee hired on or after November 5, 2016, who is a veteran with a service- connected disability rating of 30 percent or more.

Which agency is hiring for this position?

This position is with U.S. Coast Guard, Department of Homeland Security.

What is the salary for this position?

The posted pay range is $83935 – $109122/yr.

What is the application deadline?

Applications close on 2026-10-08.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.