College Counseling Program Coordinator (Hybrid/On-site)

The Leffell School; Town of Greenburgh (NY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b

Paid vacation

Personal/Sick Days

Holidays

Voluntary benefits like disability

Job summary

The Leffell School in Hartsdale, NY is seeking a College Counseling Program Specialist to ensure smooth day-to-day operations of the college counseling office. You will coordinate visits, manage transcripts, letters of recommendation, and testing materials while supporting a student-centered office and team collaboration.

The role emphasizes organization, communication, and strong technology skills to support admissions processes and reporting across the department.

Qualifications

• Bachelor’s degree preferred with at least 2 years of professional experience.
• Excellent organizational, executive functioning and time management skills.
• Strong written and verbal communication and a collaborative approach.

Responsibilities

• Coordinate and manage the fall college representative visit program for the office.
• Oversee transcripts, letters of recommendation, testing, and materials submission.
• Plan and communicate for all counseling events and maintain calendars.
• Serve as the first point of contact for students, families, and partners.
• Manage electronic documents for student applications and reporting.
• Oversee transcript requests for current students and alumni.
• Develop systems to support the counseling program and office operations.
• Maintain a welcoming, student-centered office environment.

Skills

Organizational skills

Executive functioning

Time management

Communication skills

Independent work

Collaborative teamwork

Education

Bachelor’s degree

Tools

Maia Learning

College Kickstart

Google Workspace

Blackbaud

Job description

The Leffell School in Hartsdale, NY is seeking a College Counseling Program Specialist to ensure smooth day-to-day operations of the college counseling office. You will coordinate visits, manage transcripts, letters of recommendation, and testing materials while supporting a student-centered office and team collaboration.

The role emphasizes organization, communication, and strong technology skills to support admissions processes and reporting across the department.