College Counseling Program Specialist | Operations & Events

The Leffell School; Greenville (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b

Paid vacation

Personal/Sick days

Holidays

Voluntary disability

Job summary

The Leffell School in Hartsdale, NY invites applications for a College Counseling Program Specialist. This 11-month role runs August 1 through June 30, with remote work possible in August and 100% on-site September through June.

The Specialist will coordinate visits, manage technology platforms, and support transcripts, letters of recommendation, and events. The ideal candidate is highly organized, proactive, and collaborative, with strong executive functioning, time management, and attention to

Qualifications

• Bachelor’s degree and at least 2 years of professional experience preferred.
• Exceptional organizational and executive functioning skills with ability to prioritize multiple responsibilities and deadlines.
• Proactive, resourceful, solutions-oriented with initiative and minimal supervision.
• Excellent written and verbal communication with a warm, professional approach to students, families, faculty, and admissions professionals.
• Ability to work independently and collaboratively in a fast-paced school environment.
• Strong technological proficiency and ability to quickly learn multiple platforms; confidentiality of sensitive information.

Responsibilities

• Coordinate and manage fall college representative visit program as primary contact for visiting admission representatives and the school community.
• Manage department’s technology platforms (Maia Learning, College Kickstart, Google Workspace, Blackbaud) and oversee transcripts and letters of recommendation.
• Lead planning, logistics, and communication for all College Counseling events, including daytime and evening programs.
• Serve as the face of the College Counseling office, handling phones, mail, and messages; open the office each morning.
• Coordinate submission of electronic documents for student applications to colleges and scholarship programs.
• Oversee transcript requests and records processes for current students and alumni.
• Communicate with colleges to monitor application materials and ensure file completeness.
• Manage College Counseling calendars and scheduling across the department.
• Collect and organize student data for internal and external reporting; maintain annual profile.

Skills

Organizational skills

Time management

Communication skills

Team collaboration

Education

Bachelor’s degree

Tools

Maia Learning

College Kickstart

Google Workspace

Blackbaud

Job description

The Leffell School in Hartsdale, NY invites applications for a College Counseling Program Specialist. This 11-month role runs August 1 through June 30, with remote work possible in August and 100% on-site September through June.

The Specialist will coordinate visits, manage technology platforms, and support transcripts, letters of recommendation, and events. The ideal candidate is highly organized, proactive, and collaborative, with strong executive functioning, time management, and attention to