College Aide (PM)

Nyc-Department-of-Design-and-Construction; New York (NY); Vor Ort; USD 21.000 - 30.000; Teilzeit

Zusammenfassung

The City of New York, Department of Design and Construction, is seeking a College Aide to support program management and capital delivery in Staten Island. This part-time position offers exposure to project controls, budgeting, and interagency coordination while you complete your studies.

You will review task orders, assist with cost estimates, and help keep dashboards updated. Applicants must be enrolled in an accredited college or graduate program and be prepared for a hands-on experience in

Qualifikationen

• Matriculation at an accredited college or graduate school.
• Enrollment status must be maintained for the assignment.
• For IT roles, coursework in IT/CS/IS with related credits is required.

Aufgaben

• Assist with technical and financial review of supplemental task orders and track modifications and schedules.
• Help assemble and track Force Account cost estimates and agreements.
• Analyze milestone schedules to identify bottlenecks and propose real-time adjustments.
• Maintain portfolio tracking dashboards with status updates on phases, invoices and approvals.
• Prepare concise progress reports and briefing materials for the Director.

Kenntnisse

Academic discipline

Project controls

Software & data fluency

Technical docs literacy

Ausbildung

Assignment I

Assignment II (IT)

Assignment III (IT Fellow)

Tools

Excel

MS Project

Primavera P6

Smartsheet

Power BI

Jobbeschreibung

Hours: Part-Time - 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101

College Aides are permitted to work up to 17 hours per week during the school year, and full time (35 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position.

The New York City Department of Design and Construction (DDC), Division of Infrastructure, is seeking an organized, forward-thinking College Aide to join our Program Management – Programs (Staten Island) team.

Reporting directly to the Director, you will step behind the scenes of complex capital program delivery. In this role, you will gain hands-on experience in project controls, budget allocations, and interagency coordination, directly helping resolve project bottlenecks and keeping critical infrastructure improvements on track across the borough and beyond.

What You Will Do:

• Task Order Analysis & Support: Assist with the technical and financial review of supplemental task orders, tracking scope modifications, schedules, and deliverables across capital portfolios.
• Force Account Estimating: Help assemble, review, and track Force Account cost estimates and agreements for private and public utility work, gaining deep insight into municipal project financing and utility interfaces.
• Schedule Optimization & Pinch-Point Resolution: Analyze project milestone schedules to identify operational bottlenecks ("pinch points"), working alongside program managers to propose real-time schedule adjustments and mitigation strategies.
• Capital Program Tracking: Maintain and update portfolio tracking dashboards, ensuring accurate status updates on project phases, consultant invoices, and pending approvals.
• Executive Coordination & Reporting: Prepare concise progress reports, briefing memos, and presentation materials for the Director to support strategic decisions and stakeholder alignment.

Educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

Minimum Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

1. 1. Academic Discipline: Currently enrolled undergraduate or graduate student pursuing a degree in Civil Engineering, Construction/Program Management, Data Analytics, Finance, or a related quantitative field.
2. 2. Project Controls & Cost Awareness: Familiarity with basic project management methodologies (critical path scheduling, milestone tracking, budget analysis, or quantity estimating) interest in public capital delivery systems.
3. 3. Software & Data Fluency: Strong proficiency in Microsoft Office 365, particularly Excel (formatting formulas, pivot tables, managing tracking sheets) exposure to project tracking tools (e.g., MS Project, Primavera P6, Smartsheet) or Power BI is a plus.
4. 4. Technical Document Literacy: Basic ability to read engineering drawings, scopes of work, and project budgets familiarity with AutoCAD or GIS viewer tools is considered an advantage.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.