College Aide (Design)

City of New York; New York (NY); On-site; USD 24,000 - 28,000; Part time

Job summary

The City of New York is seeking a College Aide to support the Design Unit – Section 5- Consultant Design – Group 1 in municipal engineering design coordination. The role involves assisting with design phases for sewer upgrades, tracking milestones, and ensuring documentation is audit-ready.

Under Engineer-in-Charge mentorship, you will gain exposure to design approvals, interagency sign-offs, and construction readiness, while working in a part-time capacity at the LIC location.

Qualifications

• Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
• For IT Assignment Level II: matriculation with IT study and 9 credits.
• For IT Assignment Level III: matriculation with IT study including 9 credits; appointments by Technology Steering Committee.

Responsibilities

• Assist project engineers with coordinating in-house design phases for sewer upgrades, tracking milestones and schedules.
• Support communication between Section 5 and internal units and external agencies to advance design approvals.
• Organize and maintain digital project records and technical memos for audit-ready files.
• Assist with compiling utility record maps and historical records using NYC GIS portals.
• Prepare progress trackers and draft coordination emails and meeting summaries.

Education

Matriculation at an accredited college or graduate school

Matriculation at an accredited college or graduate school with IT-related study

Matriculation at an accredited college or graduate school with IT-related study and 9 credits

Job description

• Job Category: Engineering, Architecture, & Planning
• Salary Band: $20 to $30
• Compensation: USD 17.5 - USD 20.3

Job Description

Hours: Part-Time - 35 Hours

Work Location: 30-30 Thomson Avenue, LIC, NY 11101

College Aides are permitted to work up to 17 hours per week during the school year, and full time (35 hours) during the summer. Please note you must be a student enrolled in an accredited college or graduate school to be eligible for the position.

The New York City Department of Design and Construction (DDC), Division of Infrastructure, is seeking a motivated, detail-oriented College Aide to join Design Unit – Section 5- Consultant Design – Group 1.

Working under the mentorship of an Engineer-in-Charge, you will directly support HED586, an active in-house capital design program focused on vital water main and sewer replacements and drainage improvements across the city. This position bridges technical design coordination and project governance, giving you a comprehensive, behind-the-scenes view of how in-house municipal engineering designs move from initial concept through interagency sign-offs to construction readiness.

What You Will Do:

• Capital Design Coordination: Assist project engineers with coordinating in-house design phases for sewer upgrades, tracking task order deliverables, design milestones, and production schedules for the HED586 portfolio.
• Interagency & Unit Collaboration: Support communication and data exchange between Section 5 and critical internal units (such as Geotechnical, Survey, and Utility Coordination) as well as external partner agencies (including NYC DEP and DOT) to advance design approvals.
• Engineering Records & Document Governance: Organize and maintain digital project records, design calculations, utility clearance letters, and technical memos to ensure complete and audit-ready project files.
• Desktop Research & Utility Investigations: Assist with compiling utility record maps, historical sewer records, and desktop visual assessments using tools like Cyclomedia StreetSmart and NYC GIS portals to identify potential subsurface conflicts early.
• Design Team Administrative Support: Prepare concise progress trackers, draft coordination emails and meeting summaries, and assist the design engineering team with day-to-day project controls and administrative workflows.

Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.