College Aide

City of New York; New York (NY); On-site; USD 23,419 - 26,174; Part time

Job summary

City of New York’s Office of Administrative Trials and Hearings (OATH) seeks a College Aide to support case processing and clerical duties. The role involves filing, data entry, and handling public inquiries under supervision, with in-person reporting once weekly.

Hours are limited to 17 per week during the school year and up to 35 per week during breaks. NYC residency is required within 90 days, and student status must continue for up to six years in the title.

Qualifications

• Matriculation at an accredited college or graduate school; student status required.
• NYC residency required within 90 days of appointment.
• Up to 17 hours/week during school; up to 35 hours/week during breaks.

Responsibilities

• Assist with processing of cases and motions.
• Perform clerical and data-entry tasks and filing.
• Respond to public inquiries via telephone; greet the public.

Skills

Independence

Office software

MS Office (Word, PowerPoint, Access, 0

Education

College/grad school matriculation

Job description

About Oath

The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding more than 250,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.

Job Description

The OATH Hearings Division seeks to hire a College Aide to assist with the processing of cases and motions for the Hearings Division. Under supervision with limited latitude for independent judgment, College Aides perform a variety of clerical/administrative assignments in relation to recordkeeping and filing using alphabetical & numerical procedures. In addition, they may respond to public inquiries and requests via telephone, greet the public, and perform data entry transactions on a computer.

The College Aide will be expected to report in person at least once per week for several hours. During the school year, College Aides will be authorized to work up to 17 hours per week and authorized to work up to 35 hours per week during breaks in the school year. NYC residency is required within 90 days of starting and matriculation in a degree bearing program must continue during the duration of employment which cannot exceed 6 years in the title.

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Minimum Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

Special Note

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

• Ability to work independently - Office experience - Proficiency in Microsoft Word, PowerPoint, Access, Outlook, and Excel - Good organizational and communication skills - History of volunteerism, such as service in the AmeriCorps or Peace Corps, is viewed favorably.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

$17.50 – $19.30