College Access Data & Programs Assistant

State-of-West-Virgini; West Virginia; On-site; USD 38,000 - 46,000; Full time

Job summary

State of West Virginia seeks a College Access Administrative Assistant for the Higher Education Policy Commission in Kanawha County. The role provides comprehensive data, administrative, fiscal, and programmatic support to ensure effective implementation of GEAR UP initiatives.

Responsibilities include data validation and reporting, purchasing, travel coordination, inventory management, and event support to aid outreach and day-to-day operations.

Qualifications

• Proficiency in Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize and meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality.
• Strong interpersonal skills and ability to work collaboratively.
• Ability to work independently with minimal supervision.
• Ability to travel regionally (motor vehicle and occasional air travel).
• Bachelor’s degree with at least one year of relevant experience preferred; or Associate’s degree with 2–3 years of relevant experience.

Responsibilities

• Data Validation, Quality Assurance, and Reporting: Review and validate data submitted by regional partners for accuracy and compliance. Coordinate with regional directors to resolve issues.
• Administrative, Fiscal, and Operational Support: Assist with purchasing, travel coordination, inventory, and compliance with State Auditor guidelines.
• Program and Event Support: Prepare materials for events and trainings, track classroom technology, and support outreach activities.

Skills

MS Word

Excel

Communication

Organization

Confidentiality

Travel willingness

Independent work

Teamwork

Education

Bachelor's degree (preferred)

Associate's degree

Job description

State of West Virginia seeks a College Access Administrative Assistant for the Higher Education Policy Commission in Kanawha County. The role provides comprehensive data, administrative, fiscal, and programmatic support to ensure effective implementation of GEAR UP initiatives.

Responsibilities include data validation and reporting, purchasing, travel coordination, inventory management, and event support to aid outreach and day-to-day operations.