Collections Specialist

Aston Carter; Tampa (FL); Remote; USD 41,000 - 65,000; Full time

Job summary

Aston Carter is seeking a dedicated Collections Specialist to support onboarding by gathering financial documents and setting up client profiles. You will process vendor forms, handle payments, and run collections reports.

The role requires 5+ years in legal collections and proficiency with Aderant, Chrome River, Workday, PayPal, MS Office, and ARCS. This remote position in the Tampa area offers contract-to-hire potential with a top law firm.

Qualifications

• At least 5 years of experience in legal collections.
• Experience in professional accounting within collections, accounts receivable, or financial administration in a law firm.
• Proficiency with industry software tools (Aderant, Chrome River, Workday, PayPal, MS Office, ARCS).

Responsibilities

• Gather financial documents and set up client profiles for onboarding.
• Process vendor forms accurately and efficiently.
• Process credit card payments and post transactions correctly.
• Run reports on outstanding balances, collections activity, and payments.
• Research payment discrepancies and resolve missing or incorrect transactions.
• Prepare documentation for client refunds and overpayments.
• Provide admin support to collections team and assist with client/vendor communication.
• Support additional projects as needed.

Skills

Legal collections

Accounts receivable

Vendor onboarding

Tools

Aderant

Chrome River

Workday

PayPal

MS Office Suite

ARCS

Job description

We are seeking a dedicated Collections Specialist to support new client onboarding by gathering financial documents and setting up client profiles. You will play a vital role in ensuring accurate and efficient completion and processing of vendor forms, as well as processing credit card payments and posting transactions correctly. Additionally, you will be responsible for running reports related to outstanding balances, collections activity, and payments. Your expertise will be crucial in researching payment discrepancies and resolving missing or incorrect transactions. You will also prepare documentation for client refunds and overpayments, provide administrative support to the collections team, and assist with client/vendor communication. There is also potential to support additional projects and tasks as needed.

Responsibilities

• Gather financial documents and set up client profiles for new client onboarding.
• Complete and process vendor forms accurately and efficiently.
• Process credit card payments and ensure transactions are posted correctly.
• Run reports related to outstanding balances, collections activity, and payments.
• Research payment discrepancies and help resolve missing or incorrect transactions.
• Prepare documentation for client refunds and overpayments.
• Provide administrative support to the collections team and assist with client/vendor communication.
• Support additional projects and tasks as needed.

Essential Skills

• Minimum of 5 years of experience in legal collections.
• Experience in a professional accounting role within collections, accounts receivable, or financial administration in a law firm.
• Proficiency in Aderant, Chrome River, Workday, PayPal, MS Office Suite, and ARCS.

Additional Skills & Qualifications

• Candidates must have a second monitor to be successful in this role.

Work Environment

This position is remote with a schedule of Monday to Friday, 8:30 am to 5:00 pm EST. Candidates must be located in an area where our client is present. The role offers an open-ended contract that could turn into a permanent position for the right candidate, providing an opportunity to join a top legal law firm.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $30.00 - $47.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Application Deadline

This position is anticipated to close on Nov 6, 2026.

Workplace Type

This is a fully remote position.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.