Collections Specialist

Talentify; New Jersey; Hybrid; USD 49,643,000 - 70,704,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability coverage

HSA

Job summary

Aston Carter is seeking a Collections Specialist to support the Accounts Receivable function within a growing medical device and supplies organization. The role involves managing past-due balances, cleaning invoice backlogs, and performing data-driven analysis in Excel.

Ideal candidates hold a bachelor’s in accounting or business, with hands-on AR experience, strong Excel skills, and a customer-focused approach.

Qualifications

• Bachelor’s degree in Accounting or business-related field.
• Hands‑on experience in a corporate Accounts Receivable or collections role.
• Proficiency in Excel, including VLOOKUPs and pivot tables.
• Strong communication with internal and external stakeholders.
• Excellent data entry accuracy and attention to detail.

Responsibilities

• Reduce and clean up backlog of Accounts Receivable invoices to improve cash flow and reporting.
• Follow up on past-due accounts to secure payments professionally.
• Process invoices for 50–100 customers with accurate distribution.
• Create charts/graphs and analyze data in Excel.
• Use VLOOKUPs and pivot tables to organize and reconcile data.
• Deliver high-quality customer service on invoices and balances.
• Support AR team with data entry and reporting tasks.
• Collaborate with internal stakeholders on finance structures.

Skills

Excel

VLOOKUP

Pivot tables

Data entry

Communication

Education

Bachelor’s degree in Accounting or Business

Tools

SAP

Job description

Job Title: Collections Specialist

Job Description

This Collections Specialist role offers an excellent opportunity to build a long-term career in accounting and finance within a growing medical device and supplies organization. You will support the Accounts Receivable function by managing past-due balances, cleaning up invoice backlogs, and performing data-driven analysis in Excel. This position is ideal for someone with a degree in Accounting or a business-related field who is eager to gain hands‑on corporate experience, particularly in collections, and grow into broader finance responsibilities as the company expands.

Responsibilities

• Assist in reducing and cleaning up the backlog of Accounts Receivable invoices to improve overall cash flow and reporting accuracy.
• Follow up with escalated customer accounts to secure payment of past-due balances in a professional and customer‑focused manner.
• Process and print copies of invoices for a portfolio of approximately 50–100 customers, ensuring accuracy and timely distribution.
• Perform ad hoc Excel tasks, including creating charts and graphs, manipulating and analyzing data, and subtotaling customers’ financial information.
• Use Excel tools such as VLOOKUPs and pivot tables to organize, reconcile, and review financial data related to customer accounts.
• Deliver high-quality customer service in all interactions, addressing inquiries related to invoices, balances, and payment status.
• Support the Accounts Receivable team with additional data entry, documentation, and reporting tasks as needed.
• Collaborate with internal stakeholders to support the development of new corporate structures and frameworks within the finance function.

Essential Skills

• Bachelor’s degree in Accounting or a business-related field, with a strong interest in pursuing a career path in accounting and finance.
• Hands‑on experience in a corporate environment, preferably in collections or a related Accounts Receivable function.
• Proficiency in Microsoft Excel, including the ability to use VLOOKUPs and pivot tables for data analysis and reporting.
• Strong customer orientation and the ability to communicate clearly and professionally with internal and external stakeholders.
• Solid data entry skills with attention to detail and accuracy in handling financial information.
• Ability to manage multiple tasks and priorities, including handling a high volume of invoices and customer accounts.

Additional Skills & Qualifications

• Experience working with ERP systems, with SAP experience considered a major plus.
• Previous experience in collections, customer service, or Accounts Receivable within a corporate setting.
• Interest in participating in a finance mentorship environment and developing a long-term career path beyond the collections role.
• Willingness to contribute to and adapt within a company transitioning from a smaller to a larger organizational structure.
• Strong analytical mindset with the ability to interpret financial data and present findings using charts and graphs.

Job Type & Location

This is a Contract to Hire position based out of Somerset, NJ.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Somerset,NJ.

Application Deadline

This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.