Collections Specialist

Vital Care Infusion Services; Pittsburgh (Allegheny County); Remote; USD 40,000 - 60,000; Full time

Job summary

Vital Care Infusion Services is seeking a Collection Specialist to handle home infusion claims collection. This remote position requires expertise in billing processes and effective communication skills. You'll focus on reducing denial rates and improving collection efficiencies while working independently to meet production targets.

Benefits

Comprehensive medical, dental, and vision plans

Paid time off and personal days

401(k) matching and tuition reimbursement

Qualifications

• 2-5 years of home infusion billing and/or collections experience required.
• Strong understanding of billing and collection processes.
• Detail-oriented with investigative experience preferred.

Responsibilities

• Review claims and follow up with insurers and patients.
• Analyze denials and recommend process improvements.
• Document communication and account activity in the system.

Skills

Communication skills

Organizational skills

Analytical skills

Education

High School Diploma

Specialized intake, pharmacy or medical billing training

Tools

MS Office

Job description

Vital Care (www.vitalcare.com) is the premier pharmacy franchise business with franchises serving a wide range of patients, including those with chronic and acute conditions. Since 1986, our passion has been improving the lives of patients and healthcare professionals through locally-owned franchise locations across the United States. We have over 100 franchised Infusion pharmacies and clinics in 35 states, focusing on the underserved and secondary markets. We know infusion services, and we guide owners along the path of launch, growth, and successful business operations.

What we offer :

• Comprehensive medical, dental, and vision plans, plus flexible spending, and health savings accounts.
• Paid time off, personal days, and company-paid holidays.
• Paid Paternal Leave.
• Volunteerism Days off.
• Income protection programs include company-sponsored basic life insurance and long-term disability insurance, as well as employee-paid voluntary life, accident, critical illness, and short-term disability insurance.
• 401(k) matching and tuition reimbursement.
• Employee assistance programs include mental health, financial and legal.
• Rewards programs offered by our medical carrier.
• Professional development and growth opportunities.
• Employee Referral Program.

Job Summary :

Perform duties to collect Home Infusion claims, focusing on accuracy, timeliness, and adherence to processes to reduce denial rate, DSO, and bad debt. Recognize additional revenue opportunities and improve collection rates; perform revenue cycle collection duties within standard or accepted practice limits.

The position is 100% remote.

Duties / Responsibilities :

• Review claims with outstanding balances and identify actions to collect revenues successfully. Follow up with insurers and patients to collect outstanding balances in an environment that builds enduring customer and business relationships. Utilize Payer Portals via the Internet for claim disposition.
• Review documents received, including Explanations of Benefits (EOBs), Remittance advice (RAs), and other documents indicating denials or claims acceptance. Identify reasons for denials, take required corrective action, and take ownership of claims through to timely, successful collection.
• Analyze denials, identify trends, and recommend process improvement opportunities that will result in DSO reduction, superior collection rate, intervals reduced bad debt, and simplified processes responsive to specific payers' requirements.
• Identify payor requirements for submittal of appeals for denied claims. Verify insurance information with patients, order medical records, review original claim coding, compile other validating documentation required, and submit appeals in keeping with payor requirements and VCI processes.
• Communicate effectively with franchise partners and other VCI departments regarding the status of collections. Resolve payer issues / concerns timely.
• Document case activity, communications, and correspondence in the computer system to ensure completeness and accuracy of account activity and actions taken to resolve outstanding claims issues. Schedule follow-ups in required intervals.
• Investigate and verify benefits for pharmacy and medical third-party claims.
• Communicate billing problems found during the collection process to avoid the same issues in the future.
• Communicate financial obligation information with patients so that they clearly understand all costs of therapy before starting service.
• Contribute medical billing expertise to the design of training and knowledge transfer programs, materials, policies, and procedures to improve the efficiency and effectiveness of the RCM team. Assist with processing online adjudication of collection issues and nurse billing as assigned.
• Perform other related duties as assigned.

Required Skills / Abilities :

• Excellent communication skills : listening, speaking, understanding, and writing English while influencing patients, caregivers, and payer representatives, answering questions, and advancing reimbursement and collection efforts.
• Proven understanding of processes, systems, and techniques to ensure successful billing and collection working with all payer types.
• Proven ability to identify gaps and problems from the documentation review, determine lasting solutions, make effective decisions, and take necessary corrective action.
• Strong organizational skills with the ability to track and maintain clear, complete records of activities, cases, and related documentation.
• Proven knowledge and skill in utilizing the MS Office suite of software and pharmacy applications.
• Ability to complete job duties in a designated workspace outside the dedicated RCM location.
• Disciplined work ethic with the ability to work remotely with minimum direct supervision to effectively meet production and collection targets.

Education and Experience :

• 2-5 years of home infusion billing and / or collections experience required.
• High School Diploma and additional specialized intake, pharmacy / medical billing, and / or collections training.
• 2 years minimum experience in home infusion therapy is required.
• Previous remote work environment is a plus but not required.
• Detailed oriented with post-billing and post-payment investigative experience preferred.

Be part of an organization that invests in you! We are reviewing applications for this role and will contact qualified candidates for interviews.

Vital Care Infusion Services is an equal-opportunity employer and values diversity at our company. We do not discriminate on the basis of color, race, sex, age, religion, national origin, disability, genetic information, gender identity, sexual orientation, veterans' status, or any other basis protected by applicable federal, state, or local law.

Vital Care Infusion Services participates in E-Verify.

This position is full-time.

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