Collection Management Digital Conversion Intern - PT

Automatic Data Processing, Inc.; Cincinnati (OH); On-site; USD 21,000 - 25,000; Full time

Job summary

The Cincinnati Art Museum has an opening for a part-time Collection Management Digital Conversion Intern for the spring of 2027. This 12-week paid internship offers hands-on experience in collection/data management, reviewing hardcopy documents, auditing against the collection database, and assisting with data standard development.

The intern will work 20–24 hours per week onsite, reporting to the Head Registrar and permanent collection registrar, and will gain exposure to records management,

Qualifications

• Undergraduate or graduate student in humanities, museum studies, public administration, or related field.
• Strong research and organizational abilities.
• Attention to detail and ability to work independently.
• Familiarity with archival or collection management concepts is a plus.

Responsibilities

• Review and organize hardcopy object file documents for validity and completeness.
• Audit and consolidate file materials and determine archival needs.
• Update data into the collection management system to keep records accurate.
• Assist with development of database standards and reference material.
• Create an FAQ document for staff and perform other duties as assigned.

Skills

Research skills

Organizational skills

Attention to detail

Education

Undergraduate or graduate student in humanities or museum studies

Tools

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Collection Management Digital Conversion Intern - PT

Registration Temporary Cincinnati, OH, US

2 days ago Requisition ID: 1395

Salary Range: $15.00 To $18.00 Hourly

INTERNSHIP POSITION SUMMARY

The Cincinnati Art Museum has an opening for a part-time Collection Management Digital Conversion Intern for the spring of 2027. This position provides the candidate an opportunity to gain collection/data management experience. The intern will assist with reviewing/organizing hardcopy permanent collection documents, audit against information in the collection management database, research/correct discrepancies and assist with the development of data standards. The Collection Management Digital Conversion Intern will also gain knowledge and experience in general collection management practices, records management, exhibition and loan processes, condition reporting, art handling and crating/packing.

This is a 12-week paid internship between January-May 2027 and is scheduled for 20-24 hours per week onsite.

ESSENTIAL INTERNSHIP FUNCTIONS AND RESPONSIBILITIES

Reporting to and working alongside the Head Registrar and permanent collection registrar, internship duties include, but are not limited to the following:

• Review, organize hardcopy object file documents for validity and completeness
• Audit and consolidate file materials, including determination of archival needs
• Update relevant data into TMS to ensure the digital records are accurate and complete.
• Assist with the development of TMS database standards and reference material
• Create an FAQ reference document for CAM staff.
• Other duties as assigned.

INTERNSHIP REQUIREMENTS

• Undergraduate or graduate student with a focus in humanities, museum studies, public administration, or a related field
• Research and organizational skills
• Attention to detail, ability to work independently, and prioritize tasks toward meeting project deadlines
• Proficiency with MS Office Suite
• Teamwork oriented, ability to collaborate across departments
• Commitment to confidentiality and ethical behavior
• TMS Collections or other collection management system experience preferred but not required
• Technical writing, cataloging, copyright, and/or database management experience is a plus