Collection Management Digital Conversion Intern - PT

Cincinnati Art Museum; Cincinnati (OH); On-site; USD 21,000 - 25,000; Part time

Job summary

The Cincinnati Art Museum invites applications for a part-time Collection Management Digital Conversion Intern for spring 2027. The 12-week paid internship offers hands-on experience in collection data management, archival review, and database standardization, with onsite work in Cincinnati, OH.

Selected students will review hardcopy object files, audit materials against the collection management system (TMS), and help develop data standards while learning exhibition, loan, and records

Qualifications

• Undergraduate or graduate student with a focus in humanities, museum studies, public administration, or a related field.
• Research and organizational skills.
• Attention to detail, ability to work independently, and prioritize tasks toward meeting project deadlines.
• Proficiency with MS Office Suite.
• Teamwork oriented, ability to collaborate across departments.
• Commitment to confidentiality and ethical behavior.
• TMS Collections or other collection management system experience preferred but not required.
• Technical writing, cataloging, copyright, and/or database management experience is a plus.

Responsibilities

• Review, organize hardcopy object file documents for validity and completeness.
• Audit and consolidate file materials, including determination of archival needs.
• Update relevant data into TMS to ensure the digital records are accurate and complete.
• Assist with the development of TMS database standards and reference material.
• Create an FAQ reference document for CAM staff.
• Other duties as assigned.

Skills

Research skills

Organizational skills

Attention to detail

MS Office Suite

Teamwork

Confidentiality

Education

Undergraduate/Graduate student (humanities/museum studies/public admin)

Tools

TMS

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Collection Management Digital Conversion Intern - PT

Registration Temporary Cincinnati, OH, US

3 days ago Requisition ID: 1395

Salary Range: $15.00 To $18.00 Hourly

INTERNSHIP POSITION SUMMARY

The Cincinnati Art Museum has an opening for a part-time Collection Management Digital Conversion Intern for the spring of 2027. This position provides the candidate an opportunity to gain collection/data management experience. The intern will assist with reviewing/organizing hardcopy permanent collection documents, audit against information in the collection management database, research/correct discrepancies and assist with the development of data standards. The Collection Management Digital Conversion Intern will also gain knowledge and experience in general collection management practices, records management, exhibition and loan processes, condition reporting, art handling and crating/packing.

This is a 12-week paid internship between January-May 2027 and is scheduled for 20-24 hours per week onsite.

ESSENTIAL INTERNSHIP FUNCTIONS AND RESPONSIBILITIES

Reporting to and working alongside the Head Registrar and permanent collection registrar, internship duties include, but are not limited to the following:

• Review, organize hardcopy object file documents for validity and completeness
• Audit and consolidate file materials, including determination of archival needs
• Update relevant data into TMS to ensure the digital records are accurate and complete.
• Assist with the development of TMS database standards and reference material
• Create an FAQ reference document for CAM staff.
• Other duties as assigned.

INTERNSHIP REQUIREMENTS

• Undergraduate or graduate student with a focus in humanities, museum studies, public administration, or a related field
• Research and organizational skills
• Attention to detail, ability to work independently, and prioritize tasks toward meeting project deadlines
• Proficiency with MS Office Suite
• Teamwork oriented, ability to collaborate across departments
• Commitment to confidentiality and ethical behavior
• TMS Collections or other collection management system experience preferred but not required
• Technical writing, cataloging, copyright, and/or database management experience is a plus