Collateral Management Loan Specialist

OceanFirst Bank; Toms River (NJ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

On-site fitness facility at Red Bank &

Employee perks & discount programs

Tuition assistance

Incentive compensation program

Professional development opportunities

And more!

Job summary

OceanFirst Bank is seeking a Collateral Management Loan Specialist to review and maintain collateral documentation, ensure lien perfection, and support insurance compliance. You will guide staff on complex documentation, perform detailed research, and help resolve inquiries across multiple departments.

The role requires strong communication, attention to detail, and knowledge of core banking, tax tracking, and insurance systems, with opportunities for professional development and growth within

Qualifications

• Clear and concise communication abilities; strong written and verbal skills.
• Excellent attention to detail and organizational capabilities in high-volume processing.
• Ability to read and understand loan documents, security agreements, UCC filings, and insurance policies.

Responsibilities

• Supports operational efficiency by ensuring tasks are completed accurately and timely, handling customer inquiries professionally.
• Assists with reviews for completeness of collateral records, tax, escrow, and insurance data in core systems.
• Conducts research on loan files and property records to resolve inquiries and provide subject matter guidance on collateral documentation, tax, and insurance issues.
• Completes and reviews collateral releases across collateral types, ensuring lien release accuracy and regulatory compliance.
• Reviews UCC filings, continuations, amendments, and terminations to verify statutory perfection of interests.
• Reviews insurance policies, declarations pages, endorsements, and certificates to confirm coverage requirements; identifies deficiencies.
• Provides guidance to internal teams on insurance documentation standards and correction procedures.
• Assists with audits, loan sales, and external requests; stays current with core banking and collateral systems.
• Keeps knowledge up to date on systems including core banking, tax tracking, insurance tracking, and collateral tracking.
• Develops and updates departmental procedures to align with regulatory standards and best practices.
• Recommends process improvements to reduce operational, compliance and legal risk.
• Cross trains to support collateral management functions including releases, payoff quotes, UCC, tax and insurance processing.
• Supports compliance for Loan Operations and assists with conversions, mergers and special projects.

Skills

Verbal communication

Written communication

Attention to detail

Organization

Loan doc review

Tools

Bank systems

MS Office

Loan origination systems

Job description

At OceanFirst Bank, each one of our employees plays an important role in delivering value to our customers and executing daily tasks in accordance with our core values. We recognize that our employees are essential to our success, making OceanFirst a great place to work and do business.

• on-site fitness facility at Red Bank and Toms River headquarter offices
• employee perks & discount programs
• tuition assistance
• incentive compensation program
• professional development opportunities
• and more!

About Your Role

The Collateral Management Loan Specialist provides technical expertise and oversight for the review, preparation, and maintenance of collateral documentation supporting secured lending. This role ensures adherence with regulatory requirements, internal policies and procedures related to lien perfection, collateral release processes, and insurance compliance. The Collateral Management Loan Specialist serves as a resource to staff by offering guidance on complex documentation, tax and insurance matters, risk identification, and process execution. The Collateral Management Loan Specialist conducts detailed research, reviews recorded and loan documents, supports internal and external inquiries, and contributes to smooth operational workflow across the department.

What You Will Do List

• Supports operational efficiency by ensuring tasks are completed accurately and timely and customer inquiries are handled promptly and professionally, creating a reliable and positive experience for borrowers, internal parties and third-party agents.
• Assists with reviews for completeness of collateral records, tax, escrow, and insurance data maintained on the core system and data records tracked by third-party vendors used by collateral management team.
• Assist team members by conducting comprehensive research on loan files, documents, and property records to resolve internal and external inquiries, while providing subject matter expertise on collateral documentation, tax, and insurance issues.
• Completes and review full and partial collateral releases across all collateral types, applying legal document review skills to ensure accuracy, proper lien release, and compliance with state and federal requirements.
• Ensures collateral documentation across all collateral types meet standards for lien perfection, priority, and enforceability. Reviews UCC filings, continuations, amendments, and terminations to verify that all filings satisfy statutory requirements for establishing or maintaining perfected security interests.
• Reviews insurance policies, declarations pages, endorsements, and certificates to confirm they meet loan and collateral coverage requirements.
• Identifies and communicates deficiencies in coverage, naming conventions, endorsements, and policy limits.
• Provides subject matter guidance to internal teams regarding insurance documentation standards and correction procedures.
• Assists with gathering of information for audits, loan sales and other external requests as needed.
• Keeps current knowledge of all related systems including but not limited to the core banking system, tax tracking, insurance tracking, loan origination, and collateral tracking systems used by the Collateral Management Team.
• Reviews, develops, and updates department procedures, ensuring alignment with regulatory requirements, legal standards, and current departmental practices.
• Recommends improvements to enhance efficiency and reduce operational, compliance and legal risk.
• Cross trains to support functions including in collateral management including collateral releases, payoff quotes, UCC, tax and insurance processing,
• Understands the compliance requirements for Loan Operations to ensure files are maintained in accordance with regulations.
• Assists with conversions, mergers and other special projects.

What We Expect Of You

• Strong verbal, written, communication and interpersonal skills.
• Ability to read and understand loan documents including security agreements, mortgage documents, UCC filings, and insurance policies.
• Detail-oriented and organizational skills.
• Ability to manage various assignments simultaneously and meet required deadlines.
• Computer proficiency in Bank systems, MS Office Suite, and loan operation programs.
• Strong research skills, including the ability to review public records, property searches, recorded liens, and supporting legal filings.