Collateral Clerk II

I Bankonline; Memphis, Northern (TN, KY); Hybrid; USD 32,000 - 48,000; Full time

Job summary

I Bankonline is seeking a Bank Collateral Clerk to process, track, and maintain vehicle title documents for auto loans, with duties including Deeds of Trust and UCC filings, compliance checks, and record maintenance.

The role requires attention to detail, organizational skills, and proficiency with Microsoft Office and loan processing systems. You will liaise with dealerships, customers, and DMV offices to resolve discrepancies and ensure lien perfection.

Qualifications

• High school diploma or GED required.
• Knowledge of vehicle titling procedures and lien perfection processes.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and loan processing systems.
• Ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills.

Responsibilities

• Process and track vehicle titles for auto loans.
• Submit Deeds of Trust filings to the appropriate county offices.
• Submit filings of UCCs.
• Verify accuracy of titles, lien recordings, and supporting documentation.
• Submit and track title paperwork with state DMV agencies.
• Ensure liens are properly perfected.
• Maintain accurate electronic and physical title records.
• Resolve title discrepancies, missing documents, and registration issues.
• Communicate with dealerships, customers, insurance companies, and DMV offices.
• Monitor aging reports and follow up on outstanding titles.
• Ensure compliance with bank policies, state laws, and federal regulations.
• Assist with audits and reporting requirements.

Skills

Attention to detail

Organizational skills

Communication skills

Ability to manage multiple tasks

Written and verbal communication

Education

High school diploma or GED

Tools

Microsoft Office

Loan processing systems

Job description

Description

Position Summary

The Bank Collateral Clerk is responsible for processing, tracking, and maintaining vehicle title documents related to indirect auto loans and auto secured direct loans. They will also file Deeds of Trust for property secured loans, as well as UCC’s for business assets or other collateral documented within the loan approval. This role ensures compliance with state regulations and protects the bank’s lien position.

Key Responsibilities

• Process incoming vehicle titles for loans financed with the bank.
• Submit filings of Deeds of Trust to the appropriate county offices.
• Submit filings of UCC’s
• Verify accuracy of titles, lien recordings, and supporting documentation
• Submit and track title paperwork with state DMV agencies
• Ensure liens are properly perfected
• Maintain accurate electronic and physical title records
• Resolve title discrepancies, missing documents, and registration issues
• Communicate with dealerships, customers, insurance companies, and DMV offices
• Monitor aging reports and follow up on outstanding titles
• Ensure compliance with bank policies, state laws, and federal regulations
• Assist with audits and reporting requirements

Qualifications

• High school diploma or GED required
• Knowledge of vehicle titling procedures and lien perfection processes
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office and loan processing systems
• Ability to manage multiple tasks and deadlines
• Strong written and verbal communication skills

Preferred Skills

• Experience with automotive lending or indirect lending
• Previous title clerk, DMV, banking, or automotive finance experience preferred
• Familiarity with state DMV systems and electronic title processing
• Data entry accuracy and record-keeping skillsProblem-solving and customer service abilities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities