Preventative Maintenance System Specialist

Spherion Staffing, LLC; Gainesville (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision insurance

401K plan

Job summary

Spherion Staffing, LLC is seeking a Preventative Maintenance System Specialist to support CMMS data entry, PM record maintenance, and documentation control. The role focuses on accurate equipment data, PM schedules, and work order integrity within a manufacturing environment.

Ideal candidates are organized, detail-oriented, and comfortable with computer systems and maintenance personnel. 8:00 AM–5:00 PM; benefits and onboarding support available.

Qualifications

• High School Diploma or GED required.
• 1-3 years of administrative, maintenance support, data entry, or CMMS-related experience preferred.
• Familiarity with CMMS software (preferably Maximo) and maintaining records in regulated environments.

Responsibilities

• Maintain equipment, asset, and preventive maintenance records within the CMMS.
• Enter, update, and verify maintenance-related data to ensure accuracy.
• Assist in creating/updating PM procedures, work instructions, and standard job plans.
• Maintain equipment lists, asset hierarchies, PM schedules, and work orders.
• Review completed work orders for completeness and accuracy before closure.
• Update maintenance records, labor entries, parts usage, and related documentation.
• Assist with collecting/organizing maintenance data from technicians and supervisors.
• Generate standard reports/spreadsheets to support maintenance planning.
• Support data migration and cleanup during CMMS updates or system improvements.
• Maintain electronic and hard-copy maintenance documentation as required.
• Assist user support by answering basic CMMS questions and escalate issues.

Skills

Maintenance data entry

CMMS software (Maximo)

Regulated manufacturing records

Data management

Administrative support

Education

High School Diploma or GED

Associate degree in related field (preferred)

Tools

Maximo

Job description

preventative maintenance system specialist

Terms

I am at least 18 years old

I am legally authorized to work in the United States

The PM Systems Specialists supports the administration and maintenance of the Preventive Maintenance (PM) program by entering, updating, and maintaining maintenance-related data within the Computerized Maintenance Management System (CMMS). This position assists with creating and updating PM records, equipment information, work instructions, and maintenance documentation while ensuring data accuracy and compliance.

The ideal candidate is organized, detail-oriented, and comfortable working with computer systems and maintenance personnel.

Responsibilities

• Maintain equipment, asset, and preventive maintenance records within the CMMS.
• Enter, update, and verify maintenance-related data to ensure accuracy and completeness.
• Assist in creating and updating PM procedures, work instructions, and standard job plans.
• Maintain equipment lists, asset hierarchies, PM schedules, and work order information.
• Review completed work orders for completeness and accuracy before closure.
• Update maintenance records, labor entries, parts usage, and related documentation.
• Assist with collecting and organizing maintenance data from technicians and supervisors.
• Generate standard reports and spreadsheets to support maintenance planning activities.
• Support data migration and cleanup activities during CMMS updates or system improvements.
• Maintain electronic and hard-copy maintenance documentation as required.
• Assist with user support by answering basic CMMS questions and escalating issues when necessary.

Working hours: 8:00 AM - 5:00 PM

Skills

• Previous experience supporting a maintenance department
• Familiarity with CMMS software, preferably Maximo
• Experience maintaining records in a regulated manufacturing environment
• Basic understanding of preventive maintenance programs and work order systems
• Experience with data management, document control, or administrative support functions

Education

High School

Experience

1-4 years

Qualifications

• High School Diploma or GED required.
• Associate degree in Business, Industrial Technology, Information Systems, or a related field preferred.
• 1-3 years of administrative, maintenance support, data entry, or CMMS-related experience preferred.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits:

• including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

#IND123