CMA/LPN - Clinic Office Assistant

FirstHealth of the Carolinas, Inc.; Sanford (NC); On-site; USD 35,000 - 52,000; Full time

Job summary

FirstHealth of the Carolinas, Inc. is seeking a Medical Assistant to support providers with examinations and patient flow. You will collect vitals, assist during procedures, and handle specimen collection in a fast-paced clinic environment.

You will verify insurance information in the Epic EMR, manage registrations and co-pays, balance daily transactions, and schedule follow-up appointments. Strong communication and HIPAA compliance are essential.

Qualifications

• Graduate from a nationally accredited Medical Assistant program or hold an LPN license.
• Epic EMR experience preferred; familiarity with patient data entry and scheduling.
• Associates degree is preferred but not required; prior scheduling/collections experience is highly valued.

Responsibilities

• Obtain vital signs and general health information for patient charts and exams.
• Assist provider with examinations and procedures as needed.
• Collect laboratory specimens and perform tests as ordered.
• Enter and record patient information accurately in the EPIC EMR system.
• Verify insurance and demographics; collect co-pays and balance daily charges.
• Schedule follow-up or referral appointments at check-out.
• Answer phones; manage communications with patients, providers, and payors.
• Ensure HIPAA compliance and maintain a clean, safe environment.

Skills

Communication

Customer service

Multi-tasking

Computer skills

HIPAA knowledge

Education

Medical Assistant program or LPN license

Associates degree preferred

Epic EMR familiarity

Tools

Epic EMR

Job description

Overview

Obtain vital signs and general health information for patient chart and prepares patient for examination. Assist the provider as needed with examinations and procedures. Collection of laboratory specimens and performance of tests on patients as ordered by the provider and/or arrange for patient testing, admissions, and referrals. Enter and record patient information in the medical record in a concise and accurate manner.

Assist front desk staff by welcoming patients to the office, complete check in process by verifying patient identity, address, ensuring that accurate insurance and all other demographics are loaded in the Epic EMR system. Ensure prior authorizations for visits are in place prior to patient being seen. Obtain required signatures and collect co-payments. Balance daily payment entries against daily computer totals for all activities on patient account. Discuss balances with patients at check-in and/or check-out time. Schedule follow up and/or referral appointments at patient check out. Responsible for managing the No Show appointments making sure patients are not lost to follow-up.

Answer phones and manage communications with patients, providers, staff, insurance companies, and other outside entities. Effectively communicate and accurately document via Epic EMR system relaying messages to Physicians and Patient Care team. Manage patient schedules, incoming and outgoing referrals. Obtain insurance authorizations for special testing and working the Epic work queues, following up with outside offices to be sure patients receive their appropriate appointments. Demonstrates good verbal and nonverbal communication skills. Scanning, monitoring incoming faxes, and other miscellaneous administrative tasks as assigned by manager.

Responsible for ensuring a clean and safe environment for patients and staff. Ability to multi-task and be organized. Maintain patient confidentiality. Ensure patient records are managed according to HIPAA and regulatory requirements. Work with HIM on timely release of information requests. Other duties as assigned within scope and standards of practice.

Qualifications

Must be a graduate from an nationally accredited Medical Assistant program or LPN licenses. Associates Degree preferred, but not required. Experience assisting providers with patient care (vital signs, specimen collection, EKG, etc.) is required. Three years in a physician’s office with previous scheduling, registration, and collections experience is highly preferred. Experience with the Epic EMR, office skills, knowledge of medical terminology, and insurance terminology is preferred. Excellent communication and computer skills required. Self-starter, highly motivated candidate with friendly, outgoing personality, and excellent customer service skills required. Extensive knowledge of various health insurance plans preferred.