Club Accounts Administrator - The Park Club CA

Parkclubca; Costa Mesa (CA); On-site; USD 35,817 - 46,838; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan eligibility

Club privileges

Job summary

A premier private members club in Costa Mesa seeks a Club Accounts Administrator to manage financial processes including accounts payable and receivable. The ideal candidate has 2-5+ years of relevant bookkeeping experience, preferably within a hospitality setting. Responsibilities include ensuring financial accuracy, managing vendor relationships, and maintaining organized records. Compensation is hourly at $26.00 - $34.00 per hour, with potential benefits including health insurance and paid time off.

Qualifications

• 2-5+ years of bookkeeping or accounting experience required.
• Strong experience with AP, AR, and reconciliations is essential.
• Hospitality or private club experience is preferred.

Responsibilities

• Oversee accounts payable and receivable for the Club.
• Ensure financial accuracy and timely processing of transactions.
• Maintain positive communication with members and vendors.

Skills

Bookkeeping or accounting experience

Accounts Payable (AP)

Accounts Receivable (AR)

Familiarity with financial reconciliations

Strong organizational skills

Tools

Northstar

MS Office

Job description

Job Title: Club Accounts Administrator

Reports To: Club Manager

Location: The Park Club, Costa Mesa, CA

Employment Type: Full-Time, Non-Exempt

ABOUT THE PARK CLUB

The Park Club is a premier private members club dedicated to fostering community, connection, and exceptional hospitality. The Club offers elevated dining, curated programming, and exclusive member experiences in a refined and welcoming environment. We pride ourselves on operational excellence, discretion, and delivering a high standard of service to our membership.

POSITION SUMMARY

The Club Accounts Administrator is responsible for overseeing accounts payable, accounts receivable, member account administration, and financial reconciliations for the Club. This role ensures financial accuracy, timely processing of transactions, and a high level of service in managing vendor and member relationships.

The ideal candidate is detail-oriented, highly organized, discreet, and comfortable operating within a hospitality-driven private club environment.

KEY RESPONSIBILITIES

Accounts Payable (AP)

• Process, code, and enter vendor invoices accurately and timely.
• Prepare and execute weekly check runs and electronic payments.
• Reconcile vendor statements and investigate discrepancies.
• Perform monthly accounts payable reconciliations.
• Maintain vendor files, W-9 documentation, and payment terms.
• Support 1099 preparation and year-end reporting.

Accounts Receivable (AR) & Member Billing

• Generate and distribute monthly member statements.
• Post member charges, payments, credits, and adjustments.
• Perform member account reconciliations to ensure billing accuracy.
• Monitor past-due accounts and communicate professionally with members regarding balances.
• Process ACH, credit card payments, and deposits.
• Perform monthly accounts receivable reconciliations.

Financial Reconciliations

• Reconcile AP and AR sub-ledgers monthly.
• Reconcile vendor statements and resolve outstanding issues.
• Conduct detailed member account reconcilations and respond to statement inquiries.
• Assist with month-end closing procedures and supporting schedules with the BNG Controller.

Member & Vendor Relationship Management

• Serve as a professional point of contact for vendors regarding invoices and payments.
• Maintain positive, service-oriented communication with members regarding billing inquiries.
• Coordinate with Membership, Events, and F&B departments to ensure accurate billing.
• Support accurate and timely resolution of financial discrepancies.

Administrative & Operational Support

• Assist with other administrative components of the Club's operations as needed.
• Maintain organized financial and membership records.
• Support internal audits and external requests from the BNG Controller.

Qualifications

• 2-5+ years of bookkeeping or accounting experience.
• Strong experience with AP, AR, and reconciliations.
• Hospitality or private club experience preferred.
• Proficiency in accounting standards and software (Northstar preferred, MS Office).
• High level of discretion with financial and member information.
• Strong organizational and relationship management skills.

Compensation

Hourly Rate (Full-Time): $26.00 - $34.00 per hour (depending on experience)

Benefits: May include health insurance, paid time off, retirement plan eligibility, and club privileges where applicable.