Club Accountant

Escalante Golf; Houston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Escalante Golf in Houston, TX is seeking a Club Accountant to support our financial and administrative operations, focusing on AR, AP, and invoicing while engaging with members in a polished club environment.

The ideal candidate is detail-oriented, organized, and proactive, capable of coordinating month-end close, processing invoices, and maintaining accurate records. Experience in club, hospitality, or event settings is a plus.

Qualifications

• 2+ years of administrative, accounting, or office support experience (club, hospitality, or event environment preferred).
• Strong accounts receivable, collections and accounts payable experience.
• Experience supporting events or tournaments is a plus but not required.
• Excellent communication and interpersonal skills.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook); club management software experience is a plus.
• Ability to handle confidential information with discretion.
• Professional appearance and demeanor consistent with a private club environment.

Responsibilities

• Manage accounts receivable processes, including posting payments and tracking balances.
• Generate and distribute member invoices, statements, and billing communications.
• Prepare and deliver final invoices for tournament and event clients, ensuring accuracy and timely follow-up.
• Reconcile member and event accounts and resolve discrepancies in a timely and professional manner.
• Assist with month-end closing processes related to AR and member billing.
• Maintain organized financial records in accordance with club policies.
• Scan, index, and upload vendor invoices into AP automation software, ensuring accurate capture of key data fields.
• Monitor and manage the AP email inbox to ensure electronically delivered invoices are properly routed and configured to flow into the AP automation software.
• Apply accurate GL coding to all invoices in accordance with the company's chart of accounts, departmental structure, and internal coding policies.
• Maintain a highly organized invoice queue, proactively tracking approval status and following up on outstanding items to ensure invoices are processed and submitted for payment within vendor terms and internal deadlines.
• Perform routine reconciliation of vendor statements against open payables to identify missing invoices, duplicate submissions, or discrepancies, and communicate findings to Home Office Accounting for resolution.
• Serve as a primary point of contact for member and client billing inquiries, providing clear, courteous, and prompt assistance.
• Build strong relationships with members by delivering personalized and attentive service.
• Handle sensitive financial conversations with professionalism and discretion.
• Support front office operations, including answering phones, greeting members, and assisting with general inquiries.
• Coordinate onboarding for new employees, including onboarding paperwork, employment verification documents, facilitating orientation logistics, and ensuring a smooth and welcoming first-day experience.
• Maintain accurate member records, ensuring data integrity within club systems.
• Provide administrative support to club leadership and departments as needed.
• Assist with correspondence, reporting, and general office coordination.
• Support special projects, tournaments, and club events as needed.

Skills

Accounts receivable

Accounts payable

Office administration

Communication skills

Organization

Microsoft Office

Tools

AP automation software

Club management software

Job description

The Club Accountant at BlackHorse Golf Club plays a key role in delivering a remarkable experience for our members and guests, while supporting the club’s financial and administrative operations. This position blends accounting responsibilities—primarily accounts receivable, accounts payable and invoicing, with front-facing member interaction and internal administrative coordination.

The ideal candidate is detail-oriented, highly organized, and committed to anticipating needs, solving problems proactively, and creating a polished and welcoming club environment.

Key Responsibilities

Accounts Receivable & Financial Administration

• Manage accounts receivable processes. Including posting payments, tracking balances, and collecting outstanding accounts.
• Generate and distribute accurate member invoices, statements, and billing communications.
• Prepare and deliver final invoices for tournament and event clients, ensuring accuracy and timely follow-up.
• Reconcile member and event accounts and resolve discrepancies in a timely and professional manner.
• Assist with month-end closing processes related to AR and member billing.
• Maintain organized financial records in accordance with club policies.

Accounts Payable

• Scan, index, and upload vendor invoices into AP automation software, ensuring accurate capture of key data fields (vendor, amount, GL coding, and due date) with minimal error and maximum timeliness.
• Monitor and manage the AP email inbox to ensure electronically delivered invoices are properly routed and configured to flow into the AP automation software.
• Apply accurate GL coding to all invoices in accordance with the company's chart of accounts, departmental structure, and internal coding policies, escalating any ambiguous or non-standard invoices to the appropriate approver.
• Maintain a highly organized invoice queue, proactively tracking approval status and following up on outstanding items to ensure invoices are processed and submitted for payment within vendor terms and internal deadlines.
• Perform routine reconciliation of vendor statements against open payables to identify missing invoices, duplicate submissions, or discrepancies, and communicate findings to Home Office Accounting for resolution.

Member & Client Interaction

• Serve as a primary point of contact for member and client billing inquiries, providing clear, courteous, and prompt assistance.
• Build strong relationships with members by delivering personalized and attentive service.
• Handle sensitive financial conversations with professionalism and discretion.
• Support front office operations, including answering phones, greeting members, and assisting with general inquiries.

Administrative Support & Employee Onboarding

• Coordinate onboarding for new employees. Including onboarding paperwork, employment verification documents, facilitating orientation logistics, and ensuring a smooth and welcoming first-day experience.
• Maintain accurate member records, ensuring data integrity within club systems.
• Provide administrative support to club leadership and departments as needed.
• Assist with correspondence, reporting, and general office coordination.
• Support special projects, tournaments, and club events as needed.

Qualifications

• 2+ years of administrative, accounting, or office support experience (club, hospitality, or event environment preferred).
• Strong accounts receivable, collections and accounts payable experience.
• Experience supporting events or tournaments is a plus but not required.
• Excellent communication and interpersonal skills.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office (Excel, Word, Outlook); club management software experience is a plus.
• Ability to handle confidential information with discretion.
• Professional appearance and demeanor consistent with a private club environment.

Key Attributes for Success

• Service-driven mindset with a passion for hospitality.
• Proactive problem-solver who takes initiative.
• Strong time management and ability to prioritize tasks.
• Positive, team-oriented attitude.
• Comfortable interacting with a high-expectation membership and client base.

Escalante Golf and The Grove Club are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

This job description is intended to convey information essential to understanding the scope of the Fitness Director position. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role. Duties, responsibilities, and activities may change at any time with or without notice