Club Accountant - Charlotte City Club

Charlotte City Club; Charlotte (NC); Presencial; USD 65 000 - 90 000; Tempo integral

Resumo da oferta

The Charlotte City Club is seeking an experienced Club Accountant to manage daily financial operations, including cash flow, payroll, accounts payable/receivable, and month-end close, while ensuring confidential HR records.

You will work closely with the General Manager and department heads to deliver accurate GAAP reporting, maintain internal controls, and support member services with clear financial communications.

Qualificações

• 3+ years of accounting experience required.
• Hospitality experience required — private club, hotel, restaurant group, resort, or event-based operation preferred.
• Hands-on experience with cash flow management, accounts payable, accounts receivable, payroll, and month-end close.
• Working knowledge of basic HR functions: onboarding, offboarding, employee files, and disciplinary documentation.

Responsabilidades

• Manage daily accounting functions including accounts payable, accounts receivable, journal entries, reconciliations, and month-end closing support.
• Monitor and manage cash flow, including daily deposits, payment timing, vendor obligations, and member receivables.
• Complete bank, credit card reconciliations, and balance sheet account reviews; maintain AP aging and vendor master list.

Conhecimentos

Accounting experience

Hospitality industry experience

Attention to detail

Analytical skills

Ferramentas

Jonas

Northstar

Isolved

Excel

Descrição da oferta de emprego

The Charlotte City Club is seeking an experienced, detail-oriented Club Accountant to support the full financial operation of the Club — including cash flow management, payroll, accounts receivable, accounts payable, reconciliations, financial reporting, and daily accounting controls — alongside a coordinating role in core HR administration.

This is a hands-on role for someone who understands hospitality accounting and is comfortable owning both the numbers and the people-side paperwork that keeps a private club running smoothly. You'll work closely with the General Manager, department leaders, and the Organization’s broader finance and accounting network to keep books accurate, members well-served, and employee records organized and confidential.

Experience in a private club, hotel, restaurant, or hospitality environment is strongly preferred — you should understand the pace, complexity, and service expectations of a member-focused business.

Key Responsibilities:

Accounting & Financial Operations

• Manage daily accounting functions including accounts payable, accounts receivable, journal entries, reconciliations, and month-end closing support
• Monitor and manage cash flow, including daily deposits, payment timing, vendor obligations, and member receivables
• Complete bank reconciliations, credit card reconciliations, and balance sheet account reviews
• Maintain the AP aging report and resolve disputed invoices; manage the vendor master list, W-9 collection, and 1099 tracking for the calendar year
• Track recurring payments and auto-drafts (utilities, service contracts, subscriptions) for accuracy and timing
• Prepare and maintain accurate financial records in accordance with company policies and GAAP

Payroll

• Process biweekly payroll accurately and on time (Isolved or comparable platform), ensuring compliance with federal, state, and company requirements
• Maintain PTO/vacation accrual tracking and support payroll tax filing requirements
• Coordinate with benefits administration contacts (401(k)/retirement plan administrator, health insurance broker) as needed
• Oversee member billing, payment processing, refunds, account adjustments, and follow-up on outstanding balances
• Maintain AR aging across member accounts, corporate accounts, minimums, and past-due status
• Apply dues structure accurately across all membership categories, including the Young Executive tier
• Support the billing cycle calendar, minimums enforcement, and refund/resignation/transfer financial protocols
• Interact professionally with members regarding billing questions, payments, refunds, and account inquiries

Reporting & Systems

• Support monthly financial reporting, budget-vs-actual tracking, forecasting, and variance analysis
• Maintain familiarity with the Club's POS financial reporting backend (e.g., Jonas, Northstar) for revenue and cost reconciliation
• Help track key financial indicators used in leadership and committee reporting (labor %, F&B cost %, dues coverage ratio, etc.)
• Maintain written desk procedures for month-end close and documentation for recurring journal entries
• Partner with department heads to provide financial insight, expense tracking, and support for operational decisions

HR Coordination

• Support new employee onboarding, including required documentation, payroll setup, and employee file organization
• Support employee offboarding, including final paperwork, system updates, and coordination with leadership
• Maintain organized and confidential employee records
• Assist leadership with documentation related to corrective action, disciplinary actions, and employee performance matters

Qualifications

• 3+ years of accounting experience required
• Hospitality experience required — private club, hotel, restaurant group, resort, or event-based operation preferred
• Hands-on experience with cash flow management, accounts payable, accounts receivable, payroll, and month-end close
• Working knowledge of basic HR functions: onboarding, offboarding, employee files, and disciplinary documentation
• Strong understanding of GAAP and general accounting practices
• Proficiency with Microsoft Excel and accounting systems; experience with private club accounting/POS/payroll platforms (e.g., Jonas, Northstar, Isolved) is a plus
• Excellent analytical, organizational, and problem-solving skills, with high attention to detail in a fast-paced environment
• Strong communication skills and comfort working with members, vendors, department heads, and employees
• Professional, confidential, and service-minded approach to financial and employee-related matters