Closing Coordinator/Office Administrator

PulteGroup Inc.; Bellevue, Northern (WA, KY); Hybrid; USD 37,000 - 47,000; Full time

Benefits offered by this job

401(k) Plan

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Paid Holidays

Paid Time Off

Job summary

PulteGroup Inc. is seeking an organized Sales Contracts/Closing Support specialist in Bellevue. You will process contracts, addendums, and changes, verify details, and assist buyers through mortgage and closing steps with title partners.

Ideal candidates have 1–3 years in contracts or closing, solid accounting basics, and proficiency in MS Office. Join a Fortune 500 homebuilder with generous benefits and growth opportunities.

Qualifications

• Minimum Bachelor's Degree or equivalent.
• 1-3 years in Contracts or Closing, preferably in homebuilding.
• Knowledge of accounting principles, contract laws, and MS Office.

Responsibilities

• Input sales contracts, addendums, and change orders into software for tracking.
• Verify the accuracy and completeness of all contracts and changes.
• Verify approval signatures on contracts and orders.
• Input customer options into the system.
• Maintain files for contracts and change orders.
• Assist buyers with mortgage loans and coordinate closings with title company.
• Communicate with buyers about all close-related aspects.

Skills

Contract Processing

Closing Coordination

Communication

Time Management

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

Build a Career That Builds Your Future — with PulteGroup! Welcome to PulteGroup where we believe in building more than just homes—we believe in building inspired employees, meaningful careers, and a legacy of excellence. If you're looking for work that moves you, a team that values your ideas, and a company that brings you pride, you’ve come to the right place. As one of the nation’s largest and most respected homebuilders, PulteGroup offers opportunities to grow within a Fortune 500 company that’s consistently recognized as a Fortune 100 Best Company to Work For and a certified Great Place to Work. We’re driven by the bold purpose of Building Incredible Places for People to Live Their Dreams. For over 70 years, we’ve been building more than homes—we’ve been building trust, innovation, and a culture where every team member is empowered to thrive. Join a company that champions inclusion, celebrates diversity, and supports your personal and professional journey. Headquartered in vibrant Atlanta, Georgia, and operating in over 45 markets nationwide, we’re proud to build homes through our trusted family of brands—including Innovative Construction Group, Centex, Pulte Homes, Del Webb, DiVosta Homes, American West, and John Wieland Homes and Neighborhoods, Pulte Mortgage, PGP Title, Pulte Insurance Agency —all united under the PulteGroup name.

JOB SUMMARY

Primary responsibility for supporting the sales function by performing administrative tasks related to sales contracts processing and closing. To include, working with personnel at the community and homebuyers to assist in preparation of closing documents and contracts.

PRIMARY RESPONSIBILITIES

• Input sales contracts, addendums, and change orders into computer software for tracking
• Verify the accuracy and completeness of all contracts and change orders submitted.
• Verify approval signature
• Input all options from the customer selections into system
• Maintain files for and distribute contracts and change orders
• Maintain the problem log for contracts with discrepancies
• Assist buyers with mortgage loans and work closely with title company to schedule closing and resolve issues to facilitate closing
• Communicate with and assist buyers regarding all aspects related to the closing of their new home.
• Answer questions and solve problems for the buyer through communication with other departments
• Coordinate with Construction and Sales departments the scheduling of all requirements for a timely walk and close
• Set key/closing appointments and ensure that projections for required number of key/closings are consistently met according to the project's established goals
• Manage daily operations of the Bellevue division office, including building maintenance requests, parking validation, and supply orders
• Assist Sales Leadership with Model Home management, including supply orders, cleaning and maintenance requests, and other logistical coordination
• Assist Sales Leadership with running reports and special projects as assigned
• Assist Sales and Marketing Leadership with signage orders, email blast reviews, brochure and collateral edits, and event planning/coordination as needed

MANAGEMENT RESPONSIBILITIES

Not applicable

SCOPE

Decision Impact: Individual Department Responsibility: None Budgetary Responsibility: No Direct Reports: No Indirect Reports: No

REQUIRED EDUCATION

Minimum Bachelor's Degree or equivalent

REQUIRED EXPERIENCE

• Related Functional Experience: Minimum of 1-3 years in Contracts or Closing experience preferably in the homebuilding industry
• Knowledge of accounting principles, contract laws, and Microsoft Office software
• Ability to prioritize, meet strict deadlines, and communicate and write effectively

PAY RANGE

$27.21 - $34.03 per hour Hired applicant will be eligible for annual bonus incentive

BENEFITS

• Employees are eligible to participate in the Company’s 401(k) Plan.
• Employees (and their families) are eligible for medical, dental, and vision insurance coverage.
• Employees are covered by company-paid disability and basic life insurance.
• Voluntary insurance coverage options, including critical illness and hospital indemnity, are also available.
• In addition, the Company offers an Employee Assistance Program and tuition reimbursement (as applicable).
• In addition to up to 9 paid company holidays per year, employees with less than 10 years of service are eligible for up to 23 paid days off and employees with 10 or more years of service are eligible for up to 28 paid days off.
• Note that all Sales Consultants, except those in CA, are not eligible for paid time off, but receive the equivalent days in unpaid time off and 8 paid sales holidays.
• Employees should consult with their local Human Resources Representative to discuss the composition of their available time off, which may differ based on work location and paid sick time eligibility.
• PulteGroup Employee Benefits At PulteGroup, we believe that our people are what makes us a great place to work and we strive to meet their health and welfare needs with a competitive suite of benefit offerings designed for their unique lifestyles.
• Comprehensive, Flexible and Affordable Healthcare Coverage Options
• Supplemental Healthcare Coverage Opportunities
• PTO and Work/Life Benefits
• Health Advocacy and Wellness
• Retirement Plan with Company Match
• Education and Employee Assistance Programs
• Paid Parental Leave and Adoption Benefits
• Mortgage Financing Discounts through Pulte Mortgage

PulteGroup, Inc. and its affiliates do not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, “Recruiters”) in response to job postings. If Recruiters nevertheless submit one or more unsolicited resumes to any employee at PulteGroup, Inc. or its affiliates without a valid written agreement in place for this position, it will be deemed the sole property of PulteGroup, Inc. and its affiliates. No fee will be owing or paid to Recruiters who submit unsolicited candidates, in the event the candidate is hired by PulteGroup, Inc. or its affiliates as a result of the referral, without a written agreement between PulteGroup, Inc. and through any means other than via our Applicant Tracking System.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

We will provide a reasonable accommodation to a qualified applicant with a disability that will enable the individual to have an equal opportunity to participate in the application process and to be considered for a job.

This Organization Participates in e-Verify

Pulte Homes of Minnesota is an equal employment opportunity/affirmative action employer.

California Privacy Policy

Here at PulteGroup: We will not send correspondence from any non-PulteGroup email (for example, we will not contact you via a gmail, yahoo or outlook email address) We conduct our interviews in person or via phone or Teams/Zoom video (we would never conduct an interview via text message or Teams chat) We will not issue you a check as part of your onboarding for any reason (including for supplies, home office equipment, computers, etc.) We will not request money as part of your interview or onboarding process