Office Coordinator (FIELD)

PulteGroup Inc.; Westborough, Northern (MA, KY); Hybrid; USD 45,000 - 52,000; Full time

Benefits offered by this job

Overtime eligible

Annual bonus

PTO

401(k) match

Medical insurance

Dental insurance

Vision insurance

Job summary

PulteGroup Inc. in Westborough, MA is seeking an Accounts Payable Administrative Specialist to support department reporting and vendor payments.

You will handle invoices, coding, scheduling, and compliance tasks while ensuring accurate document handling and timely follow-up. The role requires 1–3 years in accounts payable or clerical work, strong organizational skills, and the ability to interact with vendors.

Qualifications

• Minimum High School diploma or equivalent in related field.
• Minimum 1-3 years prior accounts payable, general clerical experience.
• Previous homebuilding or construction experience a plus.
• Good organizational and follow-up skills.
• Ability to interact with outside vendors.
• Ability to work independently.

Responsibilities

• Proficiency in excel and various other software applications in support of department generated reports and documents.
• Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through.
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval.
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors.
• Prior experience with insurance compliance desirable.
• Track utility accounts and close/transfer to new owners as homes are closed.
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels.
• Participates in the Records Retention process for the Division

Skills

Organizational skills

Vendor interaction

Independent worker

Follow-up skills

Excel

Education

High School diploma or equivalent

Tools

Excel

Job description

Build a Career That Builds Your Future — with PulteGroup! Welcome to PulteGroup where we believe in building more than just homes—we believe in building inspired employees, meaningful careers, and a legacy of excellence. If you're looking for work that moves you, a team that values your ideas, and a company that brings you pride, you’ve come to the right place. As one of the nation’s largest and most respected homebuilders, PulteGroup offers opportunities to grow within a Fortune 500 company that’s consistently recognized as a Fortune 100 Best Company to Work For and a certified Great Place to Work. We’re driven by the bold purpose of Building Incredible Places for People to Live Their Dreams. For over 70 years, we’ve been building more than homes—we’ve been building trust, innovation, and a culture where every team member is empowered to thrive. Join a company that champions inclusion, celebrates diversity, and supports your personal and professional journey. Headquartered in vibrant Atlanta, Georgia, and operating in over 45 markets nationwide, we’re proud to build homes through our trusted family of brands—including Innovative Construction Group, Centex, Pulte Homes, Del Webb, DiVosta Homes, American West, and John Wieland Homes and Neighborhoods, Pulte Mortgage, PGP Title, Pulte Insurance Agency —all united under the PulteGroup name.

DUTIES AND RESPONSIBILITIES

• Proficiency in excel and various other software applications in support of department generated reports and documents
• Accomplish routine and assigned administrative tasks including, but not limited to, communications flow, document handling, tracking, scheduling, prioritizing, follow up, and follow through
• Process invoices, check requests and tax bills for payment including receiving, coding, confirming completion of work, and routing for review and approval
• Ensure vendor compliance with insurance requirements by monitoring notices of expiration and following up with vendors
• Prior experience with insurance compliance desirable
• Track utility accounts and close/transfer to new owners as homes are closed
• Assist Sales Contract Admin function; review and process sales contracts, process and code deposits; process deed packages and other closing documents
• General office duties including filing, ordering supplies, processing mail and generating fed-ex labels
• Participates in the Records Retention process for the Division

SCOPE: Contributes through independent work at the individual level. No supervisory responsibilities. Little interaction with others at the department level.

QUALIFICATIONS

• Minimum High School diploma or equivalent in related field
• Minimum 1-3 years prior accounts payable, general clerical experience
• Previous homebuilding or construction experience a plus
• Good organizational and follow-up skills Good organizational and follow-up skills
• Ability to interact with outside vendors
• Ability to work independently

PAY INFORMATION

$33.00 - $38.00 hourly Hired applicant will be eligible to earn overtime. Hired applicant will be eligible to receive a bonus in the amount of approximately $4,000 - $6,000 annually. In addition to up to 9 paid company holidays per year, employees are eligible for up to 6 days of sick pay. Moreover, eligible employees with less than 10 years of service can accrue up to 17 PTO days per year (and up to 22 PTO days per year upon 10 or more years of service). Employees are eligible to participate in the Company’s 401(k) Plan. Employees (and their eligible dependents) are eligible for medical, dental, and vision insurance coverage. Employees are covered by company-paid disability, basic life insurance and parental leave. Voluntary insurance coverage options, including critical illness, accident, and hospital indemnity, are also available. In addition, the Company offers an Employee Assistance Program and tuition reimbursement (as applicable). Employees may also be eligible for state required benefits such as paid family and medical leave insurance and/or paid sick time as applicable.

Employee Benefits

• Comprehensive, Flexible and Affordable Healthcare Coverage Options
• Supplemental Healthcare Coverage Opportunities
• PTO and Work/Life Benefits
• Health Advocacy and Wellness
• Retirement Plan with Company Match
• Education and Employee Assistance Programs
• Paid Parental Leave and Adoption Benefits
• Mortgage Financing Discounts through Pulte Mortgage

Recruitment & Hiring Policies

PulteGroup, Inc. and its affiliates do not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, “Recruiters”) in response to job postings. If Recruiters nevertheless submit one or more unsolicited resumes to any employee at PulteGroup, Inc. or its affiliates without a valid written agreement in place for this position, it will be deemed the sole property of PulteGroup, Inc. and its affiliates. No fee will be owing or paid to Recruiters who submit unsolicited candidates, in the event the candidate is hired by PulteGroup, Inc. or its affiliates as a result of the referral, without a written agreement between PulteGroup, Inc. and through any means other than via our Applicant Tracking System. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. We will provide a reasonable accommodation to a qualified applicant with a disability that will enable the individual to have an equal opportunity to participate in the application process and to be considered for a job. This Organization Participates in e-Verify Pulte Homes of Minnesota is an equal employment opportunity/affirmative action employer. California Privacy Policy Here at PulteGroup: We will not send correspondence from any non-PulteGroup email (for example, we will not contact you via a gmail, yahoo or outlook email address) We conduct our interviews in person or via phone or Teams/Zoom video (we would never conduct an interview via text message or Teams chat) We will not issue you a check as part of your onboarding for any reason (including for supplies, home office equipment, computers, etc.) We will not request money as part of your interview or onboarding process If you suspect you have been contacted by a scammer and would like to verify the legitimacy of an offer, please contact [e-mail].