Closing Coordinator

Pulte Insurance Agency; Schaumburg (IL); On-site; USD 34,000 - 43,000; Full time

Benefits offered by this job

Paid holidays

Sick pay

PTO days

401(k) plan

Health insurance

Disability insurance

Life insurance

Parental leave

Tuition reimbursement

Job summary

PulteGroup is hiring a Closing Coordinator to support the sales function by processing contracts and coordinating closings. The role requires onsite work five days per week at our Schaumburg, Illinois office, and involves preparing closing documents, contracts, and coordinating with buyers, title companies, and other departments to ensure timely closings.

Typically 1–3 years of contracts/closing experience is needed, with knowledge of accounting principles and Microsoft Office.

Qualifications

• Minimum High School Diploma with equivalent work experience.
• Bachelor's Degree preferred.
• Related experience: 1-3 years in Contracts or Closing, preferably in homebuilding.
• Knowledge of accounting principles, contract laws, and Microsoft Office.

Responsibilities

• Input sales contracts, addendums, and change orders into computer software for tracking.
• Verify the accuracy and completeness of contracts and change orders; verify approval signatures.
• Input all options from customer selections into system.
• Maintain files for and distribute contracts and change orders.
• Maintain the problem log for contracts with discrepancies.
• Assist buyers with mortgage loans and coordinate with title company to schedule closing.
• Communicate with buyers regarding all closing aspects and resolve issues with other departments.
• Coordinate with Construction and Sales for scheduling walk and closing requirements.
• Set key/closing appointments and ensure projections for closings meet project goals.

Skills

Contract coordination

Microsoft Office

Attention to deadlines

Communication

Education

High School Diploma or equivalent

Bachelor's degree preferred

Job description

Build a Career That Builds Your Future - with PulteGroup!

Welcome to PulteGroup where we believe in building more than just homes-we believe in building inspired employees, meaningful careers, and a legacy of excellence. If you're looking for work that moves you, a team that values your ideas, and a company that brings you pride, you've come to the right place.

As one of the nation's largest and most respected homebuilders, PulteGroup offers opportunities to grow within a Fortune 500 company that's consistently recognized as a Fortune 100 Best Company to Work For and a certified Great Place to Work. We're driven by the bold purpose of Building Incredible Places for People to Live Their Dreams.

For over 70 years, we've been building more than homes-we've been building trust, innovation, and a culture where every team member is empowered to thrive. Join a company that champions inclusion, celebrates diversity, and supports your personal and professional journey.

Headquartered in vibrant Atlanta, Georgia, and operating in over 45 markets nationwide, we're proud to build homes through our trusted family of brands-including Innovative Construction Group, Centex, Pulte Homes, Del Webb, DiVosta Homes, American West, and John Wieland Homes and Neighborhoods, Pulte Mortgage, PGP Title, Pulte Insurance Agency -all united under the PulteGroup name.

Job Summary

The Closing Coordinator is responsible for supporting the sales function by performing administrative tasks related to sales contracts processing and closing. To include, working with personnel at the community and homebuyers to assist in preparation of closing documents and contracts.

This position requires onsite attendance 5 days per week at our office, located in Schaumburg, Illinois.

Primary Responsibilities

• Input sales contracts, addendums, and change orders into computer software for tracking
• Verify the accuracy and completeness of all contracts and change orders submitted. Verify approval signature
• Input all options from the customer selections into system
• Maintain files for and distribute contracts and change orders
• Maintain the problem log for contracts with discrepancies
• Assist buyers with mortgage loans and work closely with title company to schedule closing and resolve issues to facilitate closing
• Communicate with and assist buyers regarding all aspects related to the closing of their new home. Answer questions and solve problems for the buyer through communication with other departments
• Coordinate with Construction and Sales departments the scheduling of all requirements for a timely walk and close
• Set key/closing appointments and ensure that projections for required number of key/closings are consistently met according to the project's established goals

Scope

Decision Impact: Individual

Department Responsibility: None

Budgetary Responsibility: No

Direct Reports: No

Indirect Reports: No

Required Education

Minimum High School Diploma with equivalent work experience

Bachelor's Degree preferred

Required Experience

Related Functional Experience: Minimum of 1-3 years in Contracts or Closing experience preferably in the homebuilding industry

Knowledge of accounting principles, contract laws, and Microsoft Office software

Ability to prioritize, meet strict deadlines, and communicate and write effectively

Pay Information

$25.00 - $31.00 Hourly

Hired applicant will be eligible earn overtime and to receive an annual bonus based on performance objectives.

General Description of Benefits

• In addition to up to 9 paid company holidays per year, employees are eligible for up to 6 days of sick pay. Moreover, eligible employees with less than 10 years of service can accrue up to 17 PTO days per year (and up to 22 PTO days per year upon 10 or more years of service).
• Employees are eligible to participate in the Company's 401(k) Plan. Employees (and their eligible dependents) are eligible for medical, dental, and vision insurance coverage. Employees are covered by company-paid disability, basic life insurance and parental leave. Voluntary insurance coverage options, including critical illness, accident, and hospital indemnity, are also available. In addition, the Company offers an Employee Assistance Program and tuition reimbursement (as applicable).
• Employees may also be eligible for state required benefits such as paid family and medical leave insurance and/or paid sick time as applicable.