Closing Assistant

Titlesmart; White Bear Lake (MN); On-site; USD 28,000 - 39,000; Full time

Job summary

TitleSmart, Inc. in White Bear Lake, MN is seeking a Closing Assistant with at least 1 year of title industry experience. The role emphasizes meticulous file management across multiple tasks, with a salary based on experience.

Typical daily duties include opening files in SoftPro Select, drafting closing documents, scheduling closings, and keeping lenders and borrowers informed. Monday–Friday, 8am–5pm, with a comprehensive benefits package.

Qualifications

• 1+ year of title experience is required.
• Experience with SoftPro Select is strongly preferred.
• Strong attention to detail and accuracy.
• Proficient computer, software, and typing skills.
• Excellent grammar and spelling.
• High degree of professionalism.
• Socially intelligent and driven to succeed.

Responsibilities

• Open files through SoftPro Select and update records.
• Create preliminary E-CRV’s for closing.
• Schedule closings and send closing notifications.
• Draft Closing Protection Letters (CPL’s) and Preliminary Closing Disclosures.
• Prepare closing documents with exceptional attention to detail.

Skills

Attention to detail

Typing skills

Grammar and spelling

Professionalism

Social intelligence

Tools

SoftPro Select

Job description

Job Details

Job DetailsLevel: ExperiencedJob Location: TitleSmart, Inc. - White Bear Lake - White Bear Lake, MN 55110Position Type: Full TimeEducation Level: High SchoolSalary Range: $20.00 - $28.00 HourlyJob Shift: DayJob Category: Admin - Clerical

Who is TitleSmart, Inc.?

Our Mission Statement

TitleSmart is an organization of advocates, working together to create a world-class customized Title and Closing experience for our customers that reflects our values of positivity, caring, and responsiveness.

TitleSmart's Core Values

Authenticity Empathy Gratitude Growth Positivity

We are a fast-growing, full-service title insurance company that is obsessed with the tiny details to make an exceptional customer experience. We were named one of Minneapolis/St. Paul Business Journal’s Best Places to Work in 2018 & 2019 as well as Star Tribune's Top 150 Workplaces for 2020 & 2021. We offer permanent employees many benefits such as generous time off, company paid acupuncture and cupping, corporate Life Time Fitness membership, paid sabbatical program with a $5,000 bonus, income protection, insurance (life, disability, medical, dental, and vision), and much more!

Position hours are Monday - Friday, 8am - 5pm.

Position Description

We are looking for a Closing Assistant with a minimum of 1 year of title company experience. Candidates should have excellent attention to detail, be efficient at working on multiple files at once, and have the desire to grow with TitleSmart. Salary based on experience.

Daily tasks include (but not limited to):

• Open files through SoftPro Select
• Update SoftPro with changes and new information
• Create preliminary E-CRV’s for closing
• Schedule closings
• Send out closing appointment notifications
• Draft Closing Protection Letters (CPL’s)
• Draft Preliminary Closing Disclosures
• Send out title commitments to lenders, borrowers, agents, and real estate closers
• Call on utility billing and fill out the water and utility billing worksheets
• Accurately and quickly cut checks and disburse files for closings
• Perform escrow accounting for returned checks
• Pre-type documents for closing on buyer and seller files
• Perform basic title clearance, order payoffs, ensure current dues, etc
• Package out closed files
• Double check assessment searches and verify taxes
• Complete 1099 reporting
• Disburse refinance closing files
• Handle returned checks through our escrow accounting application in AIM+
• Prepare closing documents for buyers and sellers with exceptional attention to detail
• Understand how to read the title commitment
• Provide assistance to closing professionals in post-closing as necessary
• Participate in continuing education and progress in duties in order to be promoted into more advanced tasks and roles

Desired Skills & Requirements

• 1+ year of title experience is required
• Experience SoftPro Select strongly preferred
• Strong attention to detail and accuracy
• Proficient computer, software, and typing skills
• Excellent grammar and spelling
• High degree of professionalism
• Socially intelligent and driven to succeed

Physical Requirements

• Constantly required to sit, use hands to handle or feel, talk and hear
• Occasionally required to stoop, kneel, and crouch
• Occasionally required to lift and/or move up to 50 pounds
• Specific vision abilities required by this job include close vision , distance vision, ability to adjust focus, and peripheral vision

TitleSmart has a sharp focus on one goal - creating a "wow" customer experience. That focus and attention to all of the details that go into achieving it, have set TitleSmart on a fast track to growth. We believe there is always room to improve for the customer and we are obsessed with all the little things that make up a great customer experience. It's the little things that make the BIG difference.TM