Clinical Trials Budget Coordinator

University of South Alabama Health System; Alabama; On-site; USD 50,000 - 70,000; Full time

Job summary

USA Health Systems is seeking a Clinical Trials Budget Coordinator in Alabama. The role involves managing clinical trial budgets, ensuring accurate billing and compliance, and working closely with clinical teams and sponsors. A Bachelor’s degree in business, finance, or a related field, plus two years of relevant experience, is required. This position is vital for coordinating financial aspects of clinical research and enhancing billing processes across studies.

Qualifications

• Bachelor’s degree in business, finance, or directly related field from an accredited institution.
• Two years of related experience in a hospital or clinic setting.
• Directly related experience can substitute for required education.

Responsibilities

• Manage post-award billing and payment for clinical trial budgets.
• Ensure accurate and compliant sponsor invoicing throughout the study.
• Monitor and evaluate costs and expenses to ensure budget adherence.

Skills

Billing management

Budget analysis

Data integrity

Communication

Problem-solving

Education

Bachelor’s degree in business, finance, or related field

Job description

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.

USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region's most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.

Responsibilities

Working under the general supervision of the Clinical Trials Budget Manager the Clinical Trials Budget Coordinator will be responsible for post award billing and payment management of clinical trial budgets for industry, federally funded, and investigator-initiated clinical research. You will evaluate and interpret sponsor agreements and funding agency regulations and procedures to ensure timely, accurate, and compliant billing. Responsible for invoicing sponsors for the lifecycle of the study/award, verification of reimbursement to ancillary departments, and payment tracking and reconciliation at the study/visit level. Will ensure data integrity and accuracy of billing/payment information within the Clinical Trials Management System (CTMS); manages sponsor billing and payments, reviews transactions and expenditures from study start up to study close out; submits documents for trail coverage analysis, analyzes completed coverage analysis against budget and ensures coverage analysis are updated for protocol amendments when amendment warrants; responsible for invoicing sponsors from start-up related costs, protocol-related items, milestone payments, withholding and closeout related fees within the CTMS as per the executed contract or budget; reviews research contracts and budgets to maintain compliance and ensure proper reimbursement and study billing requirements are met; works with Budget Manager and other associated departments to streamline and optimize billing process; responsible for tracking and application of sponsor payments along with reconciliation of payments at the visit level for the lifecycle of the study; Conducts review, analysis and monitors study accounts to evaluate that cost expenses/details are appropriate and within expected limits according to budget. Works closely with investigators and study teams to ensure accurate and timely entry of occurred/completed visits according to the visit calendar; works closely with sponsors and clinical teams to resolve queries regarding invoices and/or payments due; works with study coordinators to resolve any inconsistencies or questions regarding specific visit items; assists in preparing, developing, reviewing and negotiation trial budgets; manages effort reporting as related to clinical trials; ensures expenses related to the clinical trials are treated consistently; assists with reviews and/or audits of clinical trial budgets; serves as a resource for fiscal related questions; acts as a liaison with CTO Budget Manager to resolve any discrepancies in payment application; assists with analysis and interpenetration of data to determine financial performance and/or to project a financial probability of studies; provides staff training on process for charge segregation and reporting study activities; prepares financial data reports and/or presentations as needed; demonstrates flexibility and initiative to effectively support change efforts to respond to environmental and organizational changes; establishes effective working relationships with cross-functional team(s); identifies and responds appropriately to both internal and external customer needs utilizing available resources; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Additional Information

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Qualifications

Bachelor’s degree in business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama and two years of related experience in a hospital or clinic setting. Directly related experience will substitute for the required education.