Clinical Systems Coordinator

Jobtailor; Gardena (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Jobtailor seeks a health informatics professional to oversee PM and EHR platforms, ensuring accurate, compliant clinical documentation and smooth workflow for notes and audits.

You will analyze billing discrepancies, guide associates on required actions, and manage participant records within the system to maintain an accurate active census. Experience with EHR updates and data migrations is preferred.

Qualifications

• Bachelor's degree or equivalent in health informatics, IT, CS, medical billing, or a related field.
• 1–2 years of experience in a clinical setting.
• 1–2 years’ experience with EHR systems.
• Experience with system updates, module rollouts, or data migration preferred.
• Experience in regulatory compliance, payroll administration, or revenue cycle management preferred.

Responsibilities

• Serve as the primary gatekeeper for Practice Management (PM) and Electronic Health Record (EHR) platforms.
• Ensure clinical documentation is accurate and compliant with auditing standards.
• Manage and unlock/unsign session notes per procedures.
• Analyze billing and payroll discrepancies and guide associates on corrective steps.
• Review correction requests to ensure edits meet documentation standards before finalization.

Skills

Regulatory compliance

Billing analysis

Document management

Education

Bachelor's Degree in Health Informatics, IT, CS, medical billing, or health-related field

Tools

EHR systems

Job description

Responsibilities

• Serves as the primary gatekeeper for the organization’s Practice Management (PM) and Electronic Health Record (EHR) platforms.
• Ensures that clinical documentation is accurate, accessible, and compliant with internal and external auditing standards.
• Manages and "unlocks" and "unsigns" the process for session notes in accordance with established documentation and compliance procedures.
• Analyzes billing and payroll discrepancies to determine corrective action and provide clear guidance to associates on required next steps.
• Reviews correction requests from BCBAs and BI/BTs to ensure edits align with documentation standards and compliance protocols prior to re‑finalization; escalates exceptions per established guidelines.
• Oversees the full lifecycle of participant profiles within the system, including manual creation of new client records and secure archiving/removal of discharged participants to maintain an accurate active census.
• Manages the digitization and uploading of downtime forms.
• Conducts periodic audits of the "Unsigned Notes" queue to ensure providers meet timely filing requirements and to prevent sessions from remaining in "draft" status.

Requirements

• Bachelor’s Degree in Health Informatics, Information Technology, Computer Science, medical billing, or a health‑related field (e.g., Health administration) preferred.
• 1‑2 years’ experience working in a clinical setting.
• 1‑2 years’ experience working directly with EHR systems.
• Experience with system updates, module rollouts, or data migration, preferred.
• Experience in regulatory compliance, payroll administration, or revenue cycle management, preferred.

Core Competencies

Demonstrates expertise in managing Practice Management and Electronic Health Record platforms, ensuring compliance with clinical documentation standards and regulatory requirements. Proficient in analyzing billing discrepancies and overseeing participant profile management within EHR systems.