FT, Healthcare Data/ Billing Coordinator

Page Mechanical Group, Inc.; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Page Mechanical Group, Inc. is seeking a Healthcare Data & Billing Coordinator to collect, validate, and organize patient census and clinical documentation from multiple EMR systems to support accurate billing and revenue cycle operations.

This role serves as a liaison between providers, clinical staff, and the billing department, ensuring documentation is complete before billing activities occur and enabling timely claims processing.

Qualifications

• High school diploma or equivalent.
• 2+ years of healthcare administrative, medical office, revenue cycle, or medical records experience.
• Experience navigating electronic medical record (EMR) systems.
• Strong attention to detail with excellent organizational skills.
• Intermediate to advanced Microsoft Excel skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Retrieve daily census reports from multiple EMR systems across various healthcare facilities.
• Verify patient census data for accuracy and completeness.
• Collect, organize, and maintain provider documentation, including rounding logs, encounter logs, and other required billing support documents.
• Track outstanding provider logs and proactively follow up to ensure timely submission.
• Compare provider documentation against patient census to identify discrepancies or missing information.
• Maintain spreadsheets and internal databases used for billing and operational reporting.
• Communicate with providers, practice managers, and facility staff regarding missing or incomplete documentation.
• Assist the billing team by ensuring documentation is complete prior to claim preparation.
• Generate routine operational and census reports for leadership.
• Identify trends or recurring documentation issues and communicate opportunities for process improvement.
• Maintain confidentiality and ensure compliance with HIPAA and organizational policies.
• Perform additional administrative and data management duties as assigned.

Skills

EMR Navigation

Healthcare Data Management

Census Reconciliation

Documentation Validation

Revenue Cycle Support

Microsoft Excel

Reporting & Analytics

Organization

Problem Solving

Provider Communication

HIPAA Compliance

Education

High school diploma or equivalent

Associate's degree in healthcare administration

Tools

EMR Systems

Job description

Job Summary

The Healthcare Data & Billing Coordinator is responsible for collecting, validating, and organizing patient census and clinical documentation from multiple electronic medical record (EMR) systems to support accurate billing and revenue cycle operations. This position serves as a key liaison between providers, clinical staff, and the billing department by ensuring required documentation is received, complete, and accurate before billing activities occur.

Essential Duties & Responsibilities

• Retrieve daily census reports from multiple EMR systems across various healthcare facilities.
• Verify patient census data for accuracy and completeness.
• Collect, organize, and maintain provider documentation, including rounding logs, encounter logs, and other required billing support documents.
• Track outstanding provider logs and proactively follow up to ensure timely submission.
• Compare provider documentation against patient census to identify discrepancies or missing information.
• Maintain spreadsheets and internal databases used for billing and operational reporting.
• Communicate with providers, practice managers, and facility staff regarding missing or incomplete documentation.
• Assist the billing team by ensuring documentation is complete prior to claim preparation.
• Generate routine operational and census reports for leadership.
• Identify trends or recurring documentation issues and communicate opportunities for process improvement.
• Maintain confidentiality and ensure compliance with HIPAA and organizational policies.
• Perform additional administrative and data management duties as assigned.

Qualifications

Required

• High school diploma or equivalent.
• 2+ years of healthcare administrative, medical office, revenue cycle, or medical records experience.
• Experience navigating electronic medical record (EMR) systems.
• Strong attention to detail with excellent organizational skills.
• Intermediate to advanced Microsoft Excel skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Preferred

• Associate's degree in healthcare administration or related field.
• Experience working with multiple EMR platforms.
• Knowledge of healthcare documentation requirements.
• Experience supporting physician billing or revenue cycle operations.

Key Skills

• EMR Navigation
• Healthcare Data Management
• Census Reconciliation
• Documentation Validation
• Revenue Cycle Support
• Microsoft Excel
• Reporting & Analytics
• Organization
• Problem Solving
• Provider Communication
• HIPAA Compliance