Clinical Supervisor

Generation Next Fertility; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Generation Next Fertility is seeking a Clinical Supervisor to lead daily staff workflows across physician teams in a primarily onsite role. You will schedule Clinical Assistants, coordinate offshore coverage, and ensure timely patient communications and medical records processing.

The ideal candidate blends fertility workflow knowledge with people leadership and rapid problem-solving abilities, while maintaining quality and oversight across tasks and shifts.

Qualifications

• Fertility or comparable outpatient clinical supervision experience.
• Experience supervising staff and coordinating schedules.
• Strong knowledge of fertility patient coordination and cycle-plan workflows.
• Proficiency with EMRs, Teams, Outlook.
• Ability to train and onboard staff.
• Detail-oriented, organized, and decisive.

Responsibilities

• Staff Scheduling and Coverage: create and maintain CA schedules and coordinate coverage.
• Oversee daily workflow across onshore and offshore teams with clear ownership.
• Manage patient communications and medical records workflows.
• Train and coach staff on workflows, documentation, and expectations.
• Identify gaps, drive process improvements, and escalate blockers as needed.
• Ensure timely handoffs during shift changes and on-call periods.

Skills

Staff supervision

Staff coordination

Fertility workflow knowledge

Learn CA/offshore workflows

Organizational skills

Prioritization

Tools

Electronic Medical Records

Microsoft Teams

Outlook

Shared tracking tools

eIVF

Job description

At Generation Next Fertility, we are committed to redefining fertility care for the next generation of women through personalized care, compassionate communication, and seamless clinical coordination.

We are seeking a proactive, organized, and accountable Clinical Supervisor to oversee daily staffing and workflow across our physician teams and help translate this mission into the daily patient experience.

This is a hands-on leadership role requiring a thorough understanding of Clinical Assistant and offshore staff responsibilities. The Clinical Supervisor assigns and monitors work, coordinates coverage, supports staff, and ensures patient-related tasks are completed accurately and on time. This individual must be comfortable stepping in to assist while maintaining oversight of outstanding work.

The ideal candidate combines strong fertility workflow knowledge with the ability to direct others, resolve problems quickly, and consistently follow tasks through completion.

Key Responsibilities

Staff Scheduling and Coverage

• Create and maintain Clinical Assistant schedules to support physician appointments, patient care needs, and departmental responsibilities.
• Coordinate CA schedule swaps, time-off coverage, callouts, and same-day staffing changes.
• Ensure schedule changes are communicated promptly to affected staff, physicians, and offshore teams.
• Assign daily responsibilities based on staff competency, appointment volume, and workload.
• Redistribute work when priorities change or coverage is limited.
• Step in to support appointments and complete tasks within training and authorized scope when needed.
• Provide on-call backup support and participate in periodic on-call shifts, ensuring appropriate escalation and handoff of time-sensitive issues.

Daily Workflow and Follow-Through

• Oversee delegated work across onshore and offshore teams, ensuring each task has a clear owner, deadline, and expected outcome.
• Review offshore staff tags and requests in designated Teams channels to confirm they have been answered and acted upon.
• Follow unresolved requests through completion, including missing cycle plans, patient emails, records, and appointment follow-up.
• Verify that a response reflects meaningful action; acknowledgment alone does not constitute completion.
• Identify overdue tasks, determine the reason for delays, and resolve blockers or reassign work as needed.
• Escalate issues requiring physician, nursing, laboratory, finance, or leadership involvement and confirm that a resolution is obtained.
• Ensure outstanding tasks are handed off appropriately during shift changes, absences, weekends, and holidays.

Patient Communication and Medical Records

• Monitor patient email workflows to ensure timely responses and appropriate routing of clinical questions.
• Confirm that follow-up tasks generated during in-person and virtual appointments are completed.
• Oversee medical records completion, including obtaining outside records, uploading documents, and tracking missing documentation.
• Monitor outstanding notes, letters, reports, and other required chart items through completion and appropriate approval.
• Review documentation for completeness and consistency, flagging discrepancies for correction.
• Ensure clinical interpretation, treatment decisions, and approvals remain with appropriately qualified and authorized staff.

Staff Training and Performance

• Train and coach CAs and offshore support staff on assigned workflows, communication standards, and documentation expectations.
• Assess staff competency and identify areas requiring additional training or supervision.
• Provide clear, timely feedback on accuracy, efficiency, responsiveness, and follow-through.
• Address repeated missed responsibilities and document concerns in coordination with departmental leadership.
• Maintain cross-training and backup coverage for essential responsibilities.
• Reinforce a team culture of ownership, clear communication, and reliable completion.

Quality and Process Improvement

• Review daily checklists and outstanding queues to verify that tasks are completed or appropriately escalated.
• Identify recurring workflow gaps and implement practical improvements.
• Track overdue items, incomplete records, unanswered requests, and repeated errors.
• Provide leadership with concise updates on staffing needs, unresolved concerns, and team performance.
• Maintain current workflow instructions and communicate changes to onshore and offshore staff.

What Success Looks Like

Successful candidates will:

• CA schedules and coverage changes are accurate and communicated promptly.
• Offshore staff requests receive timely responses and appropriate action.
• Missing cycle plans, emails, medical records, and delegated tasks are completed by their required deadlines.
• Outstanding items have a documented owner, next action, and completion timeframe.
• Staff receive effective training and clear feedback.
• On-call issues receive timely support, escalation, and handoff.
• Routine work progresses without repeated intervention from departmental leadership

Qualifications

• Prior experience in fertility, reproductive medicine, or a comparable outpatient clinical setting.
• Demonstrated experience supervising staff, coordinating schedules, training employees, or leading daily workflows.
• Strong understanding of fertility patient coordination, appointment support, cycle-plan workflows, medical records, and patient communication.
• Ability to learn and independently perform core CA and offshore support workflows within training and authorized scope.
• Strong organizational skills, sound judgment, and attention to detail.
• Ability to prioritize competing demands, delegate clearly, and hold staff accountable professionally.
• Proficiency with electronic medical records, Microsoft Teams, Outlook, and shared tracking tools.
• Experience with eIVF and offshore support teams preferred.

Work Hours and Expectations

This is a full-time, primarily onsite position with standard hours of 10:00 AM–7:00 PM, Monday–Friday, and rotating Saturdays from 9:30 AM–6:00 PM . Scheduling flexibility is required to support clinic coverage, including occasional early mornings and additional evening, weekend, or holiday coverage based on operational needs.

The position also requires on-call backup support and participation in periodic on-call shifts. During assigned coverage, the Clinical Supervisor must remain accessible, respond promptly to time-sensitive matters, and coordinate appropriate escalation to physicians or other qualified clinical staff.

The Clinical Supervisor is expected to maintain visibility into daily workload, respond promptly to staffing changes, and ensure time-sensitive responsibilities are completed or handed off to a named staff member before leaving for the day.

Why Join Generation Next Fertility?
Generation Next Fertility offers a unique opportunity to help build the future of women's healthcare. Team members are given meaningful responsibility, direct exposure to leadership, and the opportunity to contribute to a mission-driven organization focused on redefining fertility care through innovation, empathy, education, empowerment, and operational excellence.
If you are energized by solving problems, improving systems, supporting high-performing teams, and helping create a better healthcare experience for patients, we encourage you to apply.

Salary Range

$90,000 - $120,000 USD