Clinical Coordinator

Shady Grove Fertility; United States; Remote; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Tuition assistance and professional de

Performance-based bonus

Paid time off

Life and disability benefits

Fertility Discount Program

Wellness and recognition programs

Job summary

US Fertility is seeking a Clinical Coordinator to join our remote team. You will review patient records, verify cycle starts and milestones, and collaborate with physicians and nursing staff across our nationwide network.

The ideal candidate is an RN with 5+ years in REI/IVF, proficient with EMR systems, and able to train practice teams while ensuring HIPAA compliance and program integrity. We offer a competitive salary, comprehensive benefits, and opportunities to advance within a leading

Qualifications

• Active, unrestricted RN license required.
• 5+ years of clinical experience in REI/IVF settings.
• Working knowledge of IVF terminology and processes.
• Experience navigating EMR systems and interpreting clinical documentation.

Responsibilities

• Review patient records to determine eligibility for Fertility Access programs.
• Verify cycle starts, outcomes, and milestones affecting program status.
• Maintain accurate records of clinical reviews and decisions.
• Serve as clinical SME for Fertility Access programs.
• Train practice teams on program criteria and documentation needs.
• Ensure HIPAA compliance and data privacy in clinical work.

Skills

RN license

REI experience

IVF knowledge

EMR systems

Education

Bachelor's in nursing

Tools

EMR systems

Job description

Build What Matters Most—Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility, the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of thehope we inspire in our patients, thelives we help bring into the world, and theculture of excellence we foster across our organization. We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers—includingUS Fertility—we combine clinical expertise, scientific innovation, and compassionate care. The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.

Opportunity Overview

We have an immediate opening for aClinical Coordinator to join our remote team at US Fertility.

• Schedule: Monday through Friday, from 9:00 AM to 5:00 PM Eastern time zone
• Compensation:$75,000 to $85,000 salary (commensurate with experience)

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work. There is undeniable strength in numbers—and support is always within reach. Whether collaborating with more than200 highly respected physicians nationwideor partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In this role, theClinical Coordinator will:

• Review patient records to determine clinical eligibility for Fertility Access programs
• Verify cycle starts, cycle outcomes, and treatment milestones that affect program status, refunds, and cycle counts
• Assess clinical documentation for refund requests, exceptions, and appeals, and make or recommend determinations
• Maintain accurate, timely records of clinical reviews and decisions
• Serve as the clinical subject matter expert for all Fertility Access programs
• Help define and update clinical criteria, protocols, and guidelines as programs are designed or revised
• Monitor clinical trends and outcomes across programs and flag risks or opportunities to leadership
• Support new program launches and practice rollouts with clinical input and readiness reviews
• Act as the primary clinical contact for physicians, nurses, and clinical staff at partner practices
• Resolve clinical questions and discrepancies between practice records and program requirements
• Train practice clinical teams on program criteria and documentation needs
• Advise Fertility Access team members, including patient concierge staff, on clinical questions affecting enrollment and patient communication
• Develop clinical training materials and reference guides for internal staff
• Support financial and actuarial analysis with clinical data and context
• Ensure clinical work complies with HIPAA and applicable privacy and data-access policies

What You’ll Bring

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.

Qualifications and Skills Include:

• Active, unrestricted Registered Nurse (RN) license
• 5+ years of clinical experience in reproductive endocrinology and infertility (REI), IVF, or a fertility practice setting
• Working knowledge of IVF, egg freezing, embryo transfer, and PGT-A processes and terminology
• Experience navigating EMR systems and interpreting clinical documentation
• Bachelor's degree in nursing or a related clinical field

More important than any single credential, however, is theright person. Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

What We Offer
US Fertility is proud to provide acompetitive, comprehensive benefits packagedesigned to support our team members—professionally and personally—across all employment types.

Full-Time Employees (30+ hours/week)

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance-based bonus opportunities
• Generous paid time off, paid holidays, and paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs

Part-Time Employees

• 401(k) with company match
• Performance-based bonus opportunities
• Employee wellness and recognition programs
• 401(k) with company match
• Employee wellness and recognition programs

Our Commitment to Inclusion and Opportunity

US Fertility and its network partners believe that adiverse workforce is essentialto fulfilling our mission of expanding patient access to the highest standards of fertility care. We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve.

Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunitiesat locations throughout the United States. We are equally committed to developing individual strengths, promoting from within, and supporting long‑term career growth.

This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.