Fertility Clinic Manager

Prelude Fertility, Inc.; San Francisco (CA); Hybrid; USD 120,000 - 160,000; Full time

Benefits offered by this job

Comprehensive health coverage

Fertility benefits

Paid parental leave

PTO + holidays

401(k) with company match

HSA contributions

Employee referral program

Education reimbursement

EAP

Additional coverage options

Job summary

Pacific Fertility Center in San Francisco seeks an experienced Clinic Manager to lead the Procedure Area and clinic floor, supervise Medical Assistants, manage scheduling and patient flow, and ensure high-quality nursing care.

The role emphasizes regulatory compliance (HIPAA, Quad A), staff development, cross-team coordination with anesthesia and physicians, and ongoing improvement of patient care. A California RN license with ACLS and outpatient surgery experience is required.

Qualifications

• Bachelor's Degree in Nursing and CA RN license.
• ACLS certification required.
• Minimum 5 years clinical RN or LVN experience preferred.
• Minimum 2 years outpatient surgery or OR experience preferred.
• Fertility/IVF experience a strong plus.
• Experience with EMR systems required.

Responsibilities

• Lead the Procedure Area and clinic floor, supervise staff and optimize patient flow.
• Uphold clinical standards, develop policies, ensure HIPAA and regulatory compliance.
• Keep the Procedure Area ready with equipment, supplies, and crash carts; coordinate repairs.
• Support patients directly: admit, monitor, recover, assist physicians, and cover MA duties when needed.
• Coordinate across teams with nurses, physicians, and outside partners; resolve issues.
• Develop your team with training and team-building activities.
• Handle clinical, clerical, and environmental tasks as needed.
• Grow expertise in IVF and related fertility cycles; pursue ongoing professional development.

Skills

Nursing leadership

Staff mentoring

Regulatory compliance

Patient care coordination

Scheduling & workforce planning

Budgeting & resource planning

Education

Bachelor's Degree in Nursing

ACLS certification

Tools

EMR systems

Job description

Pacific Fertility Center
55 Francisco Street
Fifth Floor
San Francisco, CA 94133, USA

Description

We are seeking an experienced Clinic Manager to join our team of professionals. If you meet the qualifications below and are committed to growth in a diverse and inclusive community, this may be a great fit for you. We seek to fill this role with a strong candidate who will provide excellent and compassionate clinical patient care based upon the nursing process; being effectively involved with maintaining the standard of care for assigned patients through assessment, planning, implementation and evaluation.

The Clinic Manager is responsible for the operation of the Procedure Area (Operating Room, Recovery Area, Embryo Transfer Rooms) and orchestrating the smooth operation of the clinic floor and patient flow throughout the day, as well as proactively managing and resolving patient issues that arise. The Clinic Manager trains and schedules all designated department staff so they may deliver safe, effective and efficient nursing care to our patients. In addition, the manager is responsible for planning, assessing, monitoring and improving patient care, and reports significant findings to the Clinical Director.

What you will do:

• Lead the Procedure Area and clinic floor. Supervise Medical Assistants, manage daily scheduling and coverage, and keep patient flow running smoothly, with excellent patient care as the focus.
• Uphold clinical standards. Help develop policies and procedures, and make sure documentation and operations meet internal standards and regulatory requirements, including Quad A certification, HIPAA, infection control, and controlled substance rules.
• Keep the Procedure Area ready. Make sure equipment is maintained and supplies are stocked, including medications, emergency stock, and crash carts. Coordinate repairs with equipment vendors.
• Support patients directly. Admit, monitor, and recover patients before and after procedures, assist physicians with in-office procedures, and step in to perform Medical Assistant duties when needed.
• Coordinate across teams. Work with nurses, physicians, the Clinical Director, and outside partners such as anesthesia, urology, and consulting REIs. Resolve patient issues and escalate concerns when needed.
• Develop your team. Provide strong training and ongoing development, build a culture of teamwork and support, and lead at least two team-building activities each year.
• Handle clinical, clerical, and environmental tasks as needed. This includes charting, managing medical records, scheduling appointments, preparing rooms, and setting up equipment.
• Grow your expertise. Understand IUI, IVF, FET, and egg freezing cycles, or gain this competency within six months of hire. Stay current on best practices through professional development.

Leadership Responsibilities:

• Mentor and develop your team by guiding mid-level and junior staff, giving feedback that supports each person’s growth, and creating an environment where people succeed and grow professionally.
• Build and manage your team by leading workforce planning, interviewing candidates, and making final hiring decisions.
• Handle performance and employee relations by recognizing strong work, addressing performance issues, and resolving complaints fairly.
• Shape the function’s future by setting the strategic direction for the Procedure Area and clinic floor, and serving as the liaison between staff and the executive committee.
• Manage resources by working with the Clinical Director and Senior Managing Director on the annual budget for the Procedure Area and clinic floor.

What is required:

• Bachelor's Degree and valid California RN license is required.
• A minimum of 5 years' experience in a clinical RN or LVN position is preferred.
• Minimum of 2 years' experience in outpatient surgery, procedural care, ambulatory care, or operating room settings preferred.
• IVF / fertility experience with a background in women's health strongly preferred.
• Experience working with an electronic medical records (EMR) is required.
• ACLS certified is required.

Why You'll Love Working Here - Our Amazing Benefits:

Comprehensive Health Coverage: Medical, dental, and vision plans for our full-time employees, along with complimentary basic life insurance, Employee Assistance Program, and long-term disability insurance.

Family Building Support: Take advantage of our comprehensive fertility benefits, adoption assistance, and surrogacy support to help grow your family.

Paid Parental Leave: Generous maternity, paternity, and partner leave so you can focus on what matters most.

Plenty of Paid Time Off: Start with 18 days of PTO annually and enjoy 11 paid holidays, including one floating holiday to use as you choose!

Retirement Ready: Invest in your future with our 401(k) plan, featuring a competitive company match and full vesting after just 2 years.

Lifestyle Spending Account: Access a company-funded account to reimburse expenses that boost your physical, financial, and emotional well-being.

Health Savings Account (HSA): If eligible, enjoy regular employer contributions to your HSA with every paycheck.

Rewards for Connections: Earn extra money with our Employee Referral Program - your network is invaluable!

Growth Opportunities: We support your career with continuing education reimbursement and dedicated time off for professional development.

Emotional & Work-Life Support: Through our Employee Assistance Program (EAP) with SupportLinc, you'll have access to emotional well-being and work-life resources whenever you need them.

Extra Peace of Mind: Explore additional coverage options including Accident, Critical Illness, Hospital Indemnity, and Pet Insurance, to suit your needs.

Equal Opportunity Employer
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