Clinical Service Representative II (Support Staff)

University of Florida; Gainesville (FL); On-site; USD 40,000 - 56,000; Full time

Job summary

University of Florida's Student Health Care Center seeks a Clinical Service Representative II to schedule appointments, manage patient check-in/out, and support clinic operations. The role requires strong communication, organizational skills, and experience with office software.

You will work with students, medical staff, and university departments to ensure smooth patient access to care. The position is full-time on campus in Gainesville, FL, with a typical Monday–Friday schedule and occasional

Qualifications

• High school diploma or equivalent and two years of relevant office experience.
• Appropriate college coursework or vocational/technical training may substitute for the required experience.
• Experience with computer programs for word processing and various computer software applications.

Responsibilities

• Schedule patient appointments, tests, and procedures in person, by telephone and/or via MyChart inquiries.
• Greet patients and verify health history, insurance, and required documentation during check-in and check-out.
• Triage calls, forward inquiries, and consult clinical staff on medical questions as needed.
• Coordinate with SHCC and other departments to support scheduling needs and administrative functions.

Skills

Communication skills

Office administration

Patient records management

Independent work

Education

High school diploma or equivalent

Tools

EHR systems

Word processing software

Appointment scheduling software

Job description

Clinical Service Representative II (Support Staff)

Apply now Job no: 541840
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible, Health Care Administration/Support
Department: 35010900 - SH-SUPPORT STAFF

Classification Title:

Clinical Service Representative II

High school diploma or equivalent and two years of relevant office experience. Appropriate college coursework or vocational/technical training may substitute an equivalent rate for the required experience.

Job Description:

The Opportunity

The Student Health Care Center (SHCC) at the University of Florida is seeking a Clinical Service Representative II position. In this role, you'll be a key player in our mission, collaborating with students, medical providers, and others to help them access healthcare services. Your responsibilities include scheduling patient appointments, ensuring efficient check-in/check-out processes, and being a friendly voice answering phones. You'll also interface with various University of Florida departments to facilitate student program clearances and work closely with our administrative support and nursing staff to support clinic functions.

The key responsibilities of the position include the following:

Scheduling

Schedule patient appointments, tests, and procedures in person, by telephone and/or via MyChart inquiries. Responsible for reviewing and updating patient account detail, entering and verifying insurance. Triage all incoming calls to the clinic, forward calls, and consult or defer medical questions/advice to appropriate clinical staff. Work effectively with a wide range of students whose needs may be difficult to assess on initial contact.

Check-in and Check-out

Greets patients and visitors warmly, professionally and provides a patient friendly point of entry and exit. Obtain all health history, physical forms, consent forms, copies of identification/ insurance cards and other required documentation during the check-in and check-out process. Verify student status/eligibility for services and select appropriate guarantor for appointment. Ensures all paper documents are reviewed and placed in the appropriate Medical Records folder to facilitate proper scanning, indexing, and maintenance of the patient's electronic medical record.

Administrative Support

Processes incoming mail, coordinates ordering office supplies and assists with maintaining adequate inventory levels in the support area. Manage in-basket pools and troubleshoot patient care issues while acting as a liaison between students, clinical staff, and external departments for any scheduling-related needs. Monitor and manage assigned backend worklists, including patient outreach and follow up & scheduling activities, special scheduling requests, and other patient contact initiatives as directed by Support Staff Administration, Nursing Leadership, and SHCC Administration.

Provide coverage in other medical team areas (as necessary). Perform other duties as required to support the overall mission of the department.

Typical Schedule:

• Monday through Friday, 08:00 AM to 05:00 PM (08:00 AM to 04:30 PM during summer and break weeks) Sunday Clinic during the Fall & Spring terms (9:00 AM- 1:00 PM)
• 40 hours per week
• Hours and days may vary due to the needs of the SHCC
• Clinic work location: Student Health Care Center on Campus

About the Student Health Care Center (SHCC)

The mission of the SHCC is to help every student achieve optimal health in pursuing personal and academic success.

Our vision is to be the preferred healthcare provider for University of Floridastudents as a nationally recognized leader in the collegiate health specialty.

The SHCC is fully accredited by the AAAHC and is located in a state-of-the-art WELL-certified building on UF’s campus. Medical services offered at the SHCC include primary care, sports medicine, urgent care, gynecology, psychiatry, allergy/immunization clinic, and travel medicine. Radiology, pharmacy, lab, and physical therapy are also on site.

UF is one of the nation’s top universities and a dynamic and rewarding place to work. UF is in Gainesville, one of Florida’s most livable cities. Known for its natural attractions (wetlands, forests, springs, wildlife) and cultural offerings (music, theater, visual arts, and historic districts), the area also is gaining a reputation as a thriving hub for high-tech start-ups, as well as invention and research collaborations. We are excited about what’s happening here and know you will want to be a part of it.

The City of Gainesville

The Guide to Greater Gainesville shares all that you need to learn about the Heart of Florida, including neighborhood and city information, schools and zoning, culture and leisure, sports and fitness, healthcare and much more. Learn more at https://guidetogreatergainesville.com/

Full-time TEAMS employees will accrue vacation leave at a rate of 6.769 hours biweekly/22 days annually and sick leave at a rate of 4 hours biweekly/13 days annually. In addition, employees are eligible for eleven paid holidays each year.

Required Qualifications:

High school diploma or equivalent and two years of relevant office experience. Appropriate college coursework or vocational/technical training may substitute an equivalent rate for the required experience.

Preferred

Experience

• Experience with computer programs for word processing and various computer software applications
• Experience with computer generated appointment systems and EHR

Knowledge

• Knowledge of computer programs for word processing and various computer software applications
• Knowledge of computer generated appointment systems and HER
• Working knowledge of SHCC functions, policies, and confidentiality procedures

Abilities

• Ability to work independently
• Ability to organize and maintain patient records
• Ability to plan, organize, and coordinate work assignments
• Ability to communicate effectively, both verbally and in writing
• Ability to evaluate problems and implement solutions
• Ability to compile and analyze data for administrative decisions

Special Instructions to Applicants

In order to be considered, you must upload your cover letter, resume, and a list of at least 3 references.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:

Health Assessment Required: Yes

Advertised: 26 Oct 2026 Eastern Daylight Time
Applications close: 09 Nov 2026 Eastern Standard Time

The University of Florida is an Equal Employment Opportunity Employer.

We will email you new jobs that match this search.