Registrar and Clinical Year Assistant - School of Physician Assistant Studies

Inside Higher Ed; Gainesville (FL); On-site; USD 29,274 - 30,307; Full time

Benefits offered by this job

Low-cost State Health Plans

Paid Time Off

Tuition Assistance

Job summary

An Educational Institution in Gainesville, Florida is seeking a Registrar and Clinical Year Assistant. This role involves managing student registrations, providing academic support during clinical rotations, and ensuring compliance with academic reporting. The ideal candidate holds a Bachelor's degree and has strong organizational skills. Competitive hourly pay and benefits are included.

Qualifications

• Bachelor's degree; or an equivalent combination of education and experience.
• Ability to manage multiple projects and deadlines with minimal supervision.
• Strong attention to detail to ensure accuracy.

Responsibilities

• Prepare course registrations and process student enrollment accurately.
• Develop and maintain Canvas course pages for Clinical Rotations.
• Complete and submit the Academic Activities Reporting prior to deadlines.

Skills

Proficiency in Microsoft Office

Organizational skills

Good communication skills

Education

Bachelor's degree or equivalent

Tools

UF PeopleSoft system

G-Suite

Job description

Overview

Registrar and Clinical Year Assistant - School of Physician Assistant Studies

Join to apply for the Registrar and Clinical Year Assistant - School of Physician Assistant Studies role at Inside Higher Ed.

Job No: 536944 | Work Type: Full Time | Location: Main Campus (Gainesville, FL) | Department: 29710100 - MD-SCHOOL OF PA STUDIES - GEN

Responsibilities

• Student Registration and Academic Verification
  • Prepares course registrations and processes student enrollment accurately, including resolving discrepancies in student records.
  • Completes regular audits of student transcripts, advises students, ensures all graduation requirements have been met and records are up to date.
  • Guides clinical students through graduation processes.
  • Processes grade changes and updates in internal and institutional systems.
  • Processes and fulfills requests for postgraduate education verification, provides documentation to outside institutions and licensing boards, and performs quality checks to ensure validity of credentials and records.
  • Prepares and updates working manuals.
• Clinical Year Course Support
  • Develops and maintains Canvas course pages for the Special Topics course series and non-EOR Clinical Rotations during the clinical year based on guidance from course director(s).
  • Collaborates with staff to ensure lectures and learning activities are added to the calendar/curriculum management system.
  • Completes course tasks including posting syllabi, schedules, lecture materials, assignments, and notifications for Special Topics courses.
  • Creates, edits, and maintains student information documents such as syllabi and other course documents in alignment with SPAS policies.
  • Coordinates with the Center for Experiential Learning and Simulation to schedule learning activities and performance-based assessments for assigned courses.
  • Provides administrative support for course directors and manages student assignments and grades for all assigned clinical year courses.
  • Provides back-up coverage to PA School Didactic and Clinical Coordinators.
• Academic Activities Reporting
  • Completes and submits the Academic Activities Reporting prior to University deadlines; identifies and addresses discrepancies or gaps in reported data.
  • Ensures AAR documents are stored and distributed in an organized and consistent format.
  • Evaluates faculty effort and resolves problems.
• Other Duties as Assigned
  • Duties as assigned by PA leadership; collaborates with COM Event Manager and participates in PA events.

Qualifications

Required: Bachelor's degree; or an equivalent combination of education and experience.

Preferred:

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), Google/G-Suite, Windows Platform.
• Experience with the UF PeopleSoft system (AAR, Faculty Effort, Student Information Services).
• Willingness to learn new programs and systems including web-based services.
• Strong organizational and detail-oriented abilities to assess accuracy and quality of work.
• Ability to manage multiple projects and deadlines with minimal supervision.
• Good communication skills with faculty, staff, and visitors; professional in person, written, and telephone communications.

Salary and Benefits

Expected Salary: $21.25 - $22.00 per hour; commensurate with education and experience.

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Retirement options
• Paid Time Off: over 10 paid holidays, plus paid family, sick and vacation leave
• Development opportunities: UF Training & Organizational Development, LinkedIn Learning, etc.
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Application Information

To apply, visit: https://explore.jobs.ufl.edu/en-us/job/536944

Special Instructions to Applicants: Upload Cover Letter, Resume, and three professional references. This position is eligible for veteran's preference; if claiming, upload DD 214 Member Copy 4. UF's Veteran's Preference Page has details. If an accommodation is needed, call 352-392-2477 or the Florida Relay System (800-955-8771).

Health Assessment: No

Application Deadline: 11:55 p.m. (ET) of posting end date; Applications Close: 23 September 2025

About Gainesville, Florida

Home to the University of Florida, Gainesville offers a vibrant academic and healthcare community, affordable cost of living, no state income tax, mild winters, and ample outdoor activities. For more information, explore Gainesville resources.

Equity and Inclusion

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. UF is subject to Florida Sunshine and Public Record laws. If an accommodation is needed, contact UF.

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